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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, NOVEMBER 27, 2012 
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1.  CALL TO ORDER: 6:00 P.M.
2.  ROLL CALL:
3.  FLAG SALUTE: CUB SCOUTS DEN 11
4.
 INVOCATION:
PASTOR ROBERT BANKER
OPEN DOOR CHURCH
5.  AGENDA REVIEW:
5.a.
 Closed Session Announcements:
On Tuesday, November 13, 2012, after meeting in Closed Session regarding:
  • Conference  with Labor Negotiator  pursuant to Government Code Section 54957.6:
  • Agency Negotiators:               Deborah Glasser Kolly, Steven Adams
    Represented Employees:      Arroyo Grande Police Officers' Association
  • Public Employee Performance Evaluation pursuant to Government Code Section 54957:
  • Title:                                          City Manager
the City Council reconvened into open session and announced there were no reportale actions taken
5.b.
 Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived.
6. SPECIAL PRESENTATIONS:

None.
7.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters  not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not directed to individual Council members.
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.
 CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
 Motion and Vote
8.a. Consideration of Cash Disbursement Ratification (KRAETSCH)
Recommended Action: Ratify the listing of cash disbursements for the period November 1, 2012 through November 15, 2012. 
8.b. Consideration of Statement of Investment Deposits   (KRAETSCH)
Recommended Action:  Receive and file the report listing the current investment deposits of the City, as of  October 31, 2012, as required by Government Code Section 53646(b).
8.c. Consideration of  Annual Financial Report  – Fiscal Year 2011-12  Receipt and Use of Water and Sewer Capacity and Connection Fees/Charges (KRAETSCH)
Recommended Action:  Receive and file the annual report of the receipt and use of water and sewer  capacity and  connection fees and charges in compliance with Government Code Section 66013.
8.d. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council meeting of November 13, 2012, as submitted.
8.e.

 Consideration  of Resolution Extending the City Manager’s Authority to Make Modifications to Affordable Housing Agreements (ADAMS)
Recommended Action: Adopt a Resolution extending the terms and conditions under which the City Manager is authorized to amend existing affordable housing agreements on a temporary basis.

 Motion and Vote

8.f.

 Consideration of  Annual  Local Sales Tax Allocation Report and  5-Year Plan (ADAMS)
Recommended Action:  1) Approve the Annual Local Sales Tax Allocation Report; 2) Approve additional recommended appropriations for FY 2012-13; and 3) Approve recommended changes to the 5-Year Local Sales Tax Plan.

 Motion and Vote

8.g. Consideration of Award of Contract  to  R & M Electrical  Contracting for Construction of the Soto Sports Complex Electrical  and Lighting Upgrade Project  (ENGLISH)
Recommended Action: 1) Award a contract for the Soto Sports Complex Electrical and Lighting Upgrade project to R & M Electrical Contracting in the amount of $240,595; 2) Authorize the  City Manager to approve change orders for 10% of the contract amount, $24,059, for unanticipated costs during the construction phase of
the project; 3) Find that the subject project is categorically exempt from CEQA pursuant to Section 15303(d); 4) Approve the transfer of $101,200 from other Park Improvement funded projects to the Soto Sports Complex Electrical and Lighting Upgrade Project; 5) Appropriate an additional $38,000 in reserves from  the  Park Improvement fund to the Soto Sports Complex Electrical and Lighting Upgrade Project; and 6) Direct the City Clerk to file a Notice of Exemption.
8.h. Consideration to Authorize an Award of Bid for Police Fleet Leasing Program Including Vehicles, Financing, Upfitting and Declaring Existing Vehicles as Surplus Property  (ANNIBALI)
Recommended Action: 1) Award a bid for the purchase of nine police patrol vehicles to McPeek Dodge of Anaheim, CA; 2) Award a bid for lease financing to California First Leasing Corporation of Irvine, CA; 3) Award a bid for the equipment upfitting for the vehicles to Drive Customs of San Luis Obispo, CA; and 4) Adopt a Resolution declaring the existing police patrol vehicles as surplus and authorizing their sale.
9. PUBLIC HEARINGS:
9.a.

 Consideration of Preliminary Approval of Community Development Block Grant Projects for Year 2013 (McCLISH)
Recommended Action:  Provide preliminary approval of  proposed  projects to be funded with the City’s allocation of CDBG funds for the Year 2013.

 Motion and  Vote

10. CONTINUED BUSINESS:
10.a

 Consideration of Site Selection for Police Station Project  (ADAMS)
Recommended Action:  1) Approve selection of the site and conceptual site plan for the West Branch Street property as the Police Station site if the Recreation Center project does not proceed; 2) Approve expansion or replacement of the existing facility as the alternate plan if the Recreation Center project proceeds; 3) Direct staff to proceed with final site plan and environmental review for consideration in March 2013; 4) Direct staff to prepare a recommended process for sale of the three residential lots on Old Ranch Road; 5) Direct staff to submit an application to the United States Department of Agriculture for a Rural Development Community Facilities low-interest loan; and 6) Direct staff to prepare a relocation plan if the alternate plan becomes necessary.

 Motion and Vote

11. NEW BUSINESS:

None.
12.  CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating

(a)       MAYOR FERRARA:
(1)
San Luis Obispo Council of  GovernmentsISan Luis Obispo Regional Transit Authority (SLOCOG/SLORTA)
(2)
South San Luis Obispo County Sanitation District (SSLOCSD)
(3)
Other

(b)      MAYOR PRO TEM BROWN:
(1)
Integrated Waste Management Authority Board (IWMA)
(2)
County Water Resources Advisory Committee (WRAC)
(3)
Other

(c)      COUNCIL MEMBER COSTELLO:
(1)
Air Pollution Control District (APCD)
(2)
Five Cities Fire Authority (FCFA)
(3)
Other

(d)      COUNCIL MEMBER GUTHRIE:
(1)
South County Area Transit (SCAT)
(2)
Homeless Services Coordinating Council (HSOC)
(3)
Other

(e)      COUNCIL MEMBER RAY:
(1)
Economic Vitality Corporation (EVC)
(2)
Zone 3 Water Advisory Board 
(3)
California Joint Powers Insurance Authority (CJPIA)
(4)
Tourism Committee
(5)
Other
13.  CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda.  No formal action can be taken.

None.
14.  CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council.  No formal action can be taken.
 
None.
15.  COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
16.  STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
17.  COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.
18. ADJOURN TO CLOSED SESSION
19. CLOSED SESSION
a. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:
Property: APN 007-611-016
Agency Negotiators: Timothy J. Carmel, City Attorney
Negotiating Party: Southern California Gas Company
Under Negotiation: Potential terms of lease
b. CONFERENCE WITH LABOR NEGOTIATOR  pursuant to Government Code Section 54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
20. RECONVENE TO OPEN SESSION
21. ADJOURNMENT

All staff reports or other written documentation relating to each item of business on the agenda are available for public inspection and reproduction at cost during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Administrative Services Department at 805-473-5414.

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This agenda was prepared and posted pursuant to Government Code Section 54954.2.  Agenda reports
can be accessed and downloaded from the City’s website at www.arroyogrande.org