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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, AUGUST 13, 2013
6:00 P.M.

Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande

1. CALL TO ORDER:6:00 P.M.
2. ROLL CALL:
3. FLAG SALUTE:SOUTH COUNTY PRESENTERS
TOASTMASTERS INTERNATIONAL
4.
 INVOCATION:
PASTOR RANDY OUIMETTE
SAINT JOHN'S LUTHERAN CHURCH;
FIVE CITIES FIRE AUTHORITY CHAPLAIN

5. AGENDA REVIEW:
5.a.
 Closed Session Announcements:
On Tuesday, July 9, 2013, the Council met in Closed Session regarding:
- Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiators:
Deborah Glasser Kolly, Steven Adams
Represented Employees:
Arroyo Grande Police Officers' Association
- Conference with Labor Negotiator Pursuant To Government Code Section 54957.6:
Agency Negotiator:
Steven Adams, City Manager
Represented Employees:
Service Employees International Union, Local 620
- Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiator:
Steven Adams, City Manager
Unrepresented Employees:
Management Employees
The Mayor or City Attorney will announce any reportable actions taken, if any.
5.b.
 Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.SPECIAL PRESENTATIONS:
None.
7.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters  not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not directed to individual Council members.
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.
 CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
 Motion and Vote
8.a.Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period July 1, 2013 through July 31, 2013. 
8.b.Consideration of Statement of Investment Deposits (MALICOAT)
Recommended Action:  Receive and file the report listing the current investment deposits of the City, as of June 30, 2013, as required by Government Code Section 536469(b).
8.c.Consideration of a Resolution Authorizing the Fire Station Expansion General Obligation Bond Property Tax Levy Rate (MALICOAT)
Recommended Action: Adopt a Resolution authorizing the FY 2013-14 fire station expansion property tax levy approved by voters on November 5, 2002. City staff and the San Luis Obispo County Auditor Controller's Office have calculated a .00817% levy per $100 of assessed value.
8.d.
Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council Meeting/City as Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency meeting of July 9, 2013, as submitted.
8.e.
Consideration of Contract for Animal Care and Control Services (ANNIBALI)
Recommended Action: Approve the Contract for Animal Care and Control Services with the County of San Luis Obispo not to exceed the first year amount of $60,393 and authorize the Mayor to execute the Agreement.
8.f.
Consideration of Temporary Use Permit 13-017 Authorizing Closure of City Streets and Use of City Property for the 76th Annual Arroyo Grande Valley Harvest Festival, Friday and Saturday, September 27-28, 2013 (McCLISH)
Recommended Action: Adopt a Resolution approving Temporary Use Permit 13-017 authorizing closure of City streets and use of City property for the 76th Annual Arroyo Grande Valley Harvest Festival.      
8.g.
Consideration of an Award of Contract to American Asphalt South, Inc. for Construction of the 2013 Street Resurfacing Project PW 2013-08 (ENGLISH)
Recommended Action: 1) Award a contract for the 2013 Street Resurfacing Project to American Asphalt South, Inc. in the amount of $304,725; 2) Authorize the City Manager to approve change orders for 5% of the contract amount, $15,236 for unanticipated costs during the construction phase of the project; 3) Appropriate $45,706 from the Sales Tax Fund. Funds not used for potential cost over-runs will be returned to the fund balance; and 4) Direct the City Clerk to file a Notice of Exemption.      
8.h.
Consideration of an Award of Contract to CalPortland Construction for Construction of the 2013 Citywide Digout Project, 2013-07 (ENGLISH)
Recommended Action: 1) Award a contract for construction of the 2013 Citywide Digout Project to CalPortland Construction in the amount of $766,041; 2) Authorize the City Manager to approve change orders in the amount of 10% of the contract amount $76,604, for unanticipated costs during the construction phase of the project; and 3) Direct the City Clerk to file a Notice of Exemption.
8.i.
Consideration to Increase the Construction Contingency Amount for the Montego Street North Sidewalk, Phase II Project, PW 2013-02 (McCLISH)
Recommended Action: 1) Increase the project contingency from $13,749 to $45,000 for the Montego Street Sidewalk, Phase II Project; and 2) Authorize the City Manager to approve change orders up to $45,000 for unanticipated costs during the construction phase of the project.
8.j.
Consideration of Approval of a Qualified Vendor List for Capital Improvement Project Inspection Consultant Services (ENGLISH)
Recommended Action: Approve the Qualified Vendor List for Capital Improvement Inspection Consultant.
8.k.
Consideration to Approve the Purchase of New Supervisory Control and Data Acquisition (SCADA) System Radios (ENGLISH)
Recommended Action: Authorize the purchase of eighteen SCADA System radios/modems from TeleDesign Systems, Inc. in the amount of $20,298.18.
8.l.
Consideration of Consultant Services Agreement with Barnett Cox and Associates for Tourism Marketing Services (ADAMS)
Recommended Action: Approve a Consultant Services Agreement with Barnett Cox & Associates for tourism marketing services to assist the Tourism Business Improvement District.
9.PUBLIC HEARINGS:
      
9.a.
 Consideration of Reallocation of Community Development Block Grant (CDBG) Funds from Certain Projects Approved in Years 2008 through 2012 to Fund Removal of Architectural Barriers at the Soto Sports Complex; 1275 Ash Street (McCLISH)
Recommended Action: Adopt a Resolution approving the reallocation of CDBG funds for Program Years 2008 through 2012 for the purpose of funding the removal of architectural barriers at the Soto Sports Complex.
 Motion and Vote
10.CONTINUED BUSINESS:

None.
      
11.NEW BUSINESS:
11.a.

 Consideration of an Ordinance Amending Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code (Community Tree Program) (ENGLISH)
Recommended Action: Introduce an Ordinance amending Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code (Community Tree Program).

 Motion and Vote

11.b.

 Consideration of the First Amendment to the Affordable Housing and Loan Agreement with Courtland Street Apartments, L.P. for Financial Assistance for Courtland Street Affordable Housing Project (ADAMS)
Recommended Action: Approve the First Amendment to the Affordable Housing and Loan Agreement with Courtland Street Apartments, L.P. to provide an additional $400,000 in financial assistance for the Courtland Street affordable housing project.

 Motion and Vote

12.
CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken.

None.
13.CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council.  No formal action can be taken.
 
None.
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
16. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.
17.
 ADJOURN TO CLOSED SESSION:
Prior to adjournment to Closed Session, any member of the public who wishes to comment on any Closed Session item may do so at this time.
18.
CLOSED SESSION:

  1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6:

    Agency Negotiators:          Deborah Glasser Kolly, Steven Adams

    Represented Employees:          Arroyo Grande Police Officers' Association

  2. CONFERENCE WITH LABOR NEGOTIATOR purusant to Government Code Section 54957.6:

    Agency Negotiartor:          Steven Adams, City Manager

    Represented Employees:          Service Employees International Union, Local 620

  3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6:

    Agency Negotiator:          Steve Adams, City Manager

    Unrepresented Employees:          Management Employees
19.
RECONVENE TO OPEN SESSION
20.
ADJOURNMENT


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All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a re gular meeting, relating to each item of business on the agenda are available for public inspection during regula r business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at
www.arroyogrande.org

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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.