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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, OCTOBER 28, 2014
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE



  1.  CALL TO ORDER:
2.
 ROLL CALL
3.
 FLAG SALUTE:
Girl Scout Troop 41071
4.
 INVOCATION:
Pastor David Burgeson
First United Methodist Church
5.
AGENDA REVIEW:
5.a.  Closed Session Announcements: 
On Tuesday, October 14, 2014, the Council met in Closed Session regarding:

- Conference  with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9(a):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214 

- Public Employment pursuant to Government Code Section 54957:
Title: City Manager

The Mayor or City Attorney will announce reportable actions taken, if any. 

5.b.  Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived.
6.
SPECIAL PRESENTATIONS
6.a.
 Presentation By Economic Vitality Corporation
7.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on maters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.
 CONSENT AGENDA:     motion and Vote
The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.
8.a.
Consideration Of Cash Disbursement Ratification
Recommended Action: Ratify the listing of cash disbursements for the period October 1, 2014 through October 15, 2014.
8.b.
Consideration Of Statement Of Investment Deposits
Recommended Action: Receive and file the report listing the current investment deposits of the City, as of September 30, 2014, as required by Government Code Section 53646(b).
8.c.
Consideration Of Software Agreement With OpenGov, Inc.
Recommended Action: Authorize the City Manager to enter into a Software Agreement with OpenGov, Inc. and appropriate $4,9000 from the General Fund unreserved balance.
8.d.
Consideration Of Approval Of Minutes
Recommended Action: Approve the minutes of the Regular City Council meeting of September 9, 2014 and the Special City Council meeting of September 20, 2014, as submitted.
8.e.
Consideration Of Approval Of A Master Fiber Agreement With CCO SoCAL, LLC
Recommended Action: 1) Approve a one year Master Fiber Agreement with CCO SoCAL in the amount of $41,000; 2) Approve use of $24,000 from budgeted contingency funds; and 3) and authorize the Mayor to execute the Agreement in a form approved by the City Attorney.
8.f.
Consideration Of Resolution To Close Escrow On Sale Of Parcel 007-011-052 On Old Ranch Road
Recommended Action: Adopt a Resolution authorizing the sale of Parcel 007-011-052 for $289,000 and authorizing the City Manager to execute final sale documents. 
8.g.
Consideration Of Participation As A Special Olympics World Games Host Town
Recommended Action: Approve participating as a Special Olympics World Game Host Town and direct staff to proceed with plans to organize the necessary activities.
8.h.
Consideration Of Reciprocal Easement Agreement And Revocable License Related To Access Of Police Station Driveways
Recommended Action: 1) Approve a Reciprocal Easement Agreement for Common Driveway at the Police Station at 200 North Halcyon Road with T.L. Berryhill and Alva Sue Berryhill, William J.W. Calder and Candace Calder, as Trustees of the William and Candace Calder Family Trust, and John Albert Mallory, Trustee of the John Albert Mallory and Patricia Gail Mallory Trust; and 2) Approve a Revocable License for Ingress and Egress Purposes with the same parties related to access of the driveway serving the Police Station at 200 North Halcyon Road.
8.i.
Consideration Of An Award Of Contract To Pickard & Butters Construction, Inc. For The Corporation Yard Administration Building Project, PW 2013-12
Recommended Action: 1) Award a contract for the subject project to Pickard & Butters Construction, Inc. in the amount of $396,796; 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $39,680, for unanticipated costs during the construction phase of the project; and; 3) Direct the City Clerk to file a Notice of Exemption.
8.j.
Consideration Of Acceptance Of The Reservoir No. 3 Exterior Recoating Project, PW 2014-13
Recommended Action: 1) Accept the improvements as constructed by Crosno Construction, Inc. for the subject project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.
8.k.
Consideration Of Updated Adopt-A-Park Agreement For The Elm Street Park Off-Leash Dog Park
Recommended Action: Approve an updated Adopt-A-Park Agreement between the Five Cities Dog Park Association and the City for operation, maintenance and improvements to the Elm Street Park Off-Leash Dog Park.
8.l.
 Consideration Of Temporary Use Permit Case No. 14-017 Authorizing The Closure Of City Streets For The Annual Arroyo Grande Village Christmas Parade, November 30, 2014
Recommended Action: Adopt a Resolution approving Temporary Use Permit 14-007 for the Annual Arroyo Grande Village Christmas Parade. 
8.m.
Consideration Of A Resolution Authorizing The Community Development Director To Execute Agreements With The California Department Of Transportation For The Use Of Grant Funds From The Sustainable Transportation Planning Grant Program
Recommended Action: Adopt a Resolution authorizing the Community Development Director to execute Agreements with the California Department of Transportation for the use of grant funds from the Sustainable Transportation Planning Grant Program.
9.
PUBLIC HEARINGS:
None.
10.
CONTINUED BUSINESS:
None.
11.
NEW BUSINESS:
11.a.
 Consideration Of Consultant Services For City Manager Recruitment
Recommended Action: 1) Approve use of $26,000 in contingency funds for consultant services to coordinate the City Manager recruitment and selection process; and 2) Designate Mayor Ferrara and Mayor Pro Tem Guthrie to interview and recommend a consultant after proposals are received.
 Motion and Vote 
11.b.
 Consideration Of An Ordinance Adding Section 9.16.072 To Chapter 9.16 Of The Arroyo Grande Municipal Code Relating To Music Or Noise After 10:00 P.M. In Commercial Districts
Recommended Action: Introduce an Ordinance adding Section 9.16.072 to Chapter 9.16 of the Arroyo Grande Municipal Code adding new regulations relating to music or noise after 10:00 p.m. in Commercial Districts.
 
 Motion and Vote 
12.
 CITY COUNCIL REPORTS:
(a) MAYOR FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Other

(b) MAYOR PRO TEM GUTHRIE:

(1) South County Area Transit (SCAT)

(2) Economic Vitality Corporation (EVC)

(3) California Joint Powers Insurance Authority (CJPIA)

(4) Other


(c) COUNCIL MEMBER COSTELLO:

(1) Air Pollution Control District (APCD)

(2) Five Cities Fire Authority (FCFA)

(3) Other


(d) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC)

(3) O
ther

(e) COUNCIL MEMBER BARNEICH:
(1) Zone 3 Water Advisory Board

(2) Homeless Services Coordinating Council (HSOC)
(3) Tourism Committee
(4) Other
13.
 COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda.
14.
 STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
15.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.
16.
CLOSED SESSION:
None.
17.
ADJOURNMENT
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande.  If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act.  To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2.  Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20.  The rebroadcast schedule is published at www.slo-span.org.