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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, MAY 12, 2015
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE



1.
 CALL TO ORDER
2.
 ROLL CALL
3.
 MOMENT OF REFLECTION
4.
 FLAG SALUTE:
Arroyo Grande Lions Club
5.
 AGENDA REVIEW:
5.a. Closed Session Announcements 
None. 

5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.
SPECIAL PRESENTATIONS
6.a.
 Honorary Proclamation Declaring May 2015 As Building Safety Month
6.b.
 Honorary Proclamation Declaring May 17-23, 2015 As National Public Works Week
7.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on maters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.
 CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.
 Motion and Vote 
8.a.
Consideration Of Cash Disbursement Ratification
Recommended Action: Ratify the listing of cash disbursements for the period April 16, 2015 through April 30, 2015.
8.b.
Consideration Of Approval Of Minutes
Recommended Action: Approve the minutes of the Regular City Council Meeting of April 28, 2015, as submitted.
8.c.
 Consideration Of An Award Of Contract To D-Kal Engineering, Inc. For The Crown Terrace Sewer Replacement Project, PW 2015-05
Recommended Action: 1) Award a contract for the Crown Terrace Sewer Replacement Project to D-Kal Engineering, Inc. in the amount of $73,156; 2) Authorize the Interim City Manager to approve change orders up to 20% of the contract amount, $14,631, for unanticipated costs during the construction phase of the project; 3) Appropriate an additional $28,000 from the Sewer Fund to the subject project budget; and 4) Direct the City Clerk to file a Notice of Exemption.
 Motion and Vote 
8.d.
Consideration Of Waiver Of The Planning Application Fee For Conditional Use Permit 15-001 To Implement A Stream Gauge Fish Passage Improvement Project; Location – Arroyo Grande Creek In Proximity To Clarence Avenue And Myrtle Drive (APN 007-572-029 And 007-572-031); Applicant – Central Coast Salmon Enhancement, Inc.
Recommended Action: Adopt a Resolution approving a waiver of the planning application fee for Conditional Use Permit 15-001.
8.e.
Consideration Of Cancellation Of July 14, 2015 City Council Meeting
Recommendation: Cancel the regularly scheduled Council meeting of July 14, 2015.
9.
PUBLIC HEARINGS:
None.
10.
OLD BUSINESS:
10.a.
 Consideration Of Budget Reallocation For The Police Station Addition/ Tenant Improvements Project, PW 2014-08 And Approval Of A Third Amendment To The Agreement With IBI Group Architecture Planning, Inc.
Recommended Action 1) Reallocate savings from the Police Department operating budget to the Police Station Addition/Tenant Improvements Project for previously approved services and project closing costs; and 2) Authorize the Mayor to execute Amendment No. 3, reviving and extending the term of the Consultant Services Agreement with IBI Group Architecture Planning Inc., to cover additional construction administration services resulting from project delays and providing additional compensation for such services.
 Motion and Vote 
11.
NEW BUSINESS:
11.a.
 Consideration Of Preliminary FY 2015-16 And FY 2016-17 Budget: Capital Improvement Program And Non-General Fund Programs
Recommended Action: Review and provide direction on the preliminary FY 2015-16 and FY 2016-17 budget for the City’s Capital Improvement Program, Enterprise Fund programs, Sales Tax Fund programs and other Special Revenue Fund programs.
12.
 COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda.
13.
 STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the Interim City Manager.
14.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.
15.
CLOSED SESSION:
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1): 
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214 

Adjourn to Closed Session.
16.
RECONVENE TO OPEN SESSION
Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped.
17.
ADJOURNMENT
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande.  If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act.  To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2.  Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20.  The rebroadcast schedule is published at www.slo-span.org.