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AGENDA SUMMARY
CITY COUNCIL/SUCCESSOR AGENCY TO THE DISSOLVED
ARROYO GRANDE REDEVELOPMENT AGENCY MEETING
TUESDAY, JUNE 23, 2015

SPECIAL MEETING AT 5:30 P.M.
REGULAR MEETING AT 6:00 P.M.

ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE


SPECIAL MEETING 5:30 P.M.
 
CALL TO ORDER 
 
ROLL CALL

PUBLIC COMMENT ON CLOSED SESSION ITEMS

RECESS
The City Council will immediately recess to a closed session for the following:

a) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214

RECONVENE
The City Council will reconvene to open session at 6:00 p.m. and announcement(s) of any reportable action(s) taken in closed session will be made under Item 5.

REGULAR MEETING 6:00 p.m.
 
1.  CALL TO ORDER
 
2.  ROLL CALL
 
3.  MOMENT OF REFLECTION
 
4.  FLAG SALUTE:
Rotary Club of Pismo Beach - Five Cities
 
5.  AGENDA REVIEW:
5.a.  Closed Session Announcements: 
The Mayor or City Attorney will announce reportable actions taken, if any, from the closed session.

5.b.  Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived.
 
6. SPECIAL PRESENTATIONS:
6.a.  Presentation by PG&E Regarding LED Streetlight Upgrade Project
 
7.  COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on maters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.  CONSENT AGENDA:        Motion and Vote
The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.
 
8.a. Consideration of Cash Disbursement Ratification
Recommended Action: Ratify the listing of cash disbursements for the period June 1, 2015 through June 15, 2015.
 
8.b. Consideration of Statement of Investment Deposits
Recommended Action: Receive and file the report listing the current investment deposits of the City, as of May 31, 2015, as required by Government Code Section 53646(b).
 
8.c. Consideration of Resolutions Establishing Salary and Benefits for Management and Part-Time Employees
Recommended Action: 1) Adopt a Resolution modifying pay rates and benefits for unrepresented Management employees; and 2) Adopt a Resolution modifying pay rates and benefits for unrepresented part-time employees.
 
8.d. Consideration of Approval of Minutes
Recommended Action: Approve the minutes of the Regular City Council/Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency Meeting of June 9, 2015, and the Special City Council Meeting of June 11, 2015, as submitted.
 
8.e.  Consideration of Consultant Services Agreement with RG Pacific for Tourism Marketing Services
Recommended Action: Approve a consultant services agreement with RG Pacific for tourism marketing services to assist the Arroyo Grande Tourism Business Improvement District.
 Motion and Vote 
 
8.f. Consideration of Appointment to Arroyo Grande Tourism Business Improvement District Advisory Board
Recommended Action: Appoint Troi Hoffman to the Arroyo Grande Tourism Business Improvement District (AGTBID) Advisory Board.
 
8.g. Consideration of Temporary Use Permit Case No. 15-010 to Authorize the Use of City Property and the Closure of City Streets and Waiver of Application Fees for the 26th Annual Arroyo Valley Car Club Sunset Cruise on July 24, 2015 and Car Sho on July 25, 2015
Recommended Action: Consider the request from the Arroyo Valley Car Club and adopt a Resolution approving Temporary Use Permit 15-010, authorizing the use of City property, the closure of City streets, and the waiver of application fees for the 2015 Arroyo Valley Car Club Sunset Cruise on July 24, 2015 and the 26th Annual Car Sho on Saturday, July 25, 2015.
 
8.h. Consideration of a License Agreement with HIOJT Ranches to Provide for the Use of Real Property for a Police Department Firearms Range
Recommended Action: Approve the License Agreement with HIOJT Ranches for the use of real property for a police department firearms range and authorize the Mayor to execute the Agreement.
 
8.i. Consideration of an Award of Contract to R. Burke Corporation for Construction of the 2015 Street Repairs and Brisco Road Asphalt Overlay: El Camino Real to West Branch Street, PW 2015-06
Recommended Action: 1) Award a contract for construction of the subject project to R. Burke Corporation in the amount of $524,660; 2) Authorize the Interim City Manager to approve change orders for 10% of the contract amount, $52,466, for unanticipated costs during the construction phase of the project; and 3) Direct the City Clerk to file a Notice of Exemption.
 
8.j.  Consideration of an Award of Contract to American Asphalt South, Inc. for Construction of the 2015 Street Resurfacing Project; PW 2015-07; and Adoption of a Resolution Establishing the Speed Limit on Fair Oaks Avenue from Valley Road to Orchard Street
Recommended Action: 1) Award a contract for the 2015 Street Resurfacing Project to American Asphalt South, Inc. in the amount of $239,817.90; 2) Authorize the Interim City Manager to approve change orders for 10% of the contract amount, $23,982.00 for unanticipated costs during the construction phase of the project; 3) Approve plans to revise roadway striping and marking configurations on Fair Oaks Avenue, between Valley Road and Orchard Street, to incorporate bicycle lanes; 4) Adopt a Resolution to lower the posted speed limit on Fair Oaks Avenue, between Valley Road and Orchard Street, from 40 mph to 35 mph to enable the placement of bicycle “Sharrows”; and 5) Direct the City Clerk to file a Notice of Exemption.
 Motion and Vote 
 
8.k. Consideration of an Award of Contract to V. Lopez Jr. and Sons, GEC Inc. for Construction of the 2015 Citywide Concrete Repair Project, PW 2015-02
Recommended Action: 1) Award a contract for construction of the 2015 Citywide Concrete Repair Project to V. Lopez Jr. & Sons, GEC Inc. in the amount of $90,777.50; 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $9,078.00 for additional work and unanticipated costs during the construction phase of the project; 3) Roll Forward $10,000.00 from the FY 2014/15 Street Maintenance Fund for the project; and 4) Direct the City Clerk to file a Notice of Exemption.
 
8.l. Consideration of Monthly Water Supply, Demand and Marketing Update
Recommended Action: Receive and review the monthly Water Supply, Demand and Marketing Update Report.
 
8.m. Consideration of Acceptance of the Police Station Addition/Tenant Improvements Project, PW 2014-08
Recommended Action:  1) Accept the project improvements as constructed by GLR Construction, Inc. in accordance with the plans and specifications for the subject project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention, after the Notice of Completion has been recorded, if no liens have been filed.
 
8.n. Consideration of Annual Report and Adoption of Resolution of Intention for Levy of Annual Assessment for Arroyo Grande Tourism Business Improvement District
Recommended Action: 1) Receive and approve the annual report of the Arroyo Grande Tourism Business Improvement District Advisory Board (AGTBID); 2) Adopt a Resolution of Intention to levy and collect assessments within the AGTBID area for Fiscal Year 2015-16 at the same rate as in Fiscal Year 2014-15; and 3) Set the date for the public hearing for July 28, 2015.
 
9. PUBLIC HEARINGS:
None.
 
10. OLD BUSINESS:  
10.a.  Presentation by Southern California Gas Company on the Pipeline Safety Enhancement Project Including Line Replacement Routing
Recommended Action: Receive and comment on a presentation by Southern California Gas Company staff on the proposed Pipeline Safety Enhancement project including replacement line routing.
 
10.b.  Consideration of Local Sales Tax 10-Year Plan [CC/SUCCESSOR AGENCY]
Recommended Action: 1) Provide direction on proposed projects funded through the Local Sales Tax; 2) Approve the Local Sales Tax 10-Year Plan; and 3) Amend the FY 2015-16 Budget to reflect the approved expenditures from the Local Sales Tax Fund.
 Motion and Vote
 
11. NEW BUSINESS:
11.a.  Presentation of the Annual Report for the 2014 Northern Cities Management Area and Status of Regional Recycled Water Projects
Recommended Action: 1) Receive the presentation for the 2014 Northern Cities Management Area annual report; and 2) Provide direction to staff regarding continued collaboration and participation in the regional recycled water projects.
 Motion and Vote
 
11.b.  Consideration of Temporary Ramp Closure for the Brisco Road-Halcyon Road /Highway 101 Project
Recommended Action: Provide direction to staff regarding developing a work plan with Caltrans for a temporary ramp closure for the Brisco Road-Halcyon Road/Highway 101 project once the project report is complete.
 Motion and Vote 
 
12.  CITY COUNCIL REPORTS:
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo Grande
Redevelopment Agency
(4) California Joint Powers Insurance Authority (CJPIA)
(5) Other

(b) MAYOR PRO TEM BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Coordinating Council (HSOC)
(3) Other


(c) COUNCIL MEMBER GUTHRIE:
(1)    San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority  (SLOCOG/RTA)
(2) South County Transit (SCT)
(3) Tourism Committee
(4) Brisco/Halcyon Interchange Subcommittee
(5)
Other

(d) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) O
ther

(e) COUNCIL MEMBER HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(4) Other
 
13. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda.
 
14. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the Interim City Manager.
 
15. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.
 
16. CLOSED SESSION:
None.
 
17. ADJOURNMENT
 
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.