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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, JANUARY 12, 2016
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE



1.
 CALL TO ORDER
2.
 ROLL CALL
3.
 MOMENT OF REFLECTION
4.
 FLAG SALUTE:
South County Historical Society
5.
 AGENDA REVIEW:
5.a. Closed Session Announcements 

None.

5.b.  Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.
 SPECIAL PRESENTATIONS:
Emergency Preparedness and Storm Preparation
7.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thought, or suggestions on mattersnot scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on maters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.
 CITY MANAGER REPORT:
Correspondence/Comments as presented by the City Manager.
9.
 CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.      Motion and Vote
9.a.
Consideration Of Cash Disbursement Ratification
Recommended Action: Ratify the listing of cash disbursements for the period December 1, 2015 through December 31, 2015.
9.b.
Consideration Of Statement Of Investment Deposits
Recommended Action: Receive and file the report listing the current investment deposits of the City, as of November 30, 2015, as required by Government Code Section 53646(b).
9.c.
Consideration Of Resolution Accepting The Status Report On Development Impact Fees AB-1600
Recommended Action: Adopt a Resolution accepting the status report on the receipt and use of Development Impact Fees (AB-1600) during the fiscal year ending June 30, 2015.
9.d.
Consideration Of Annual Financial Report – Fiscal Year 2014-15 Receipt And Use Of Water And Sewer Capacity And Connection Fees/Charges
Recommended Action: Receive and file the annual report of the receipt and use of water and sewer capacity and connection fees and charges, in compliance with Government Code Section 66013.
9.e.
Appropriation Of Funding For Settlement Agreement With GLR Construction
Recommended Action: Authorize the City Manager to execute a mutual release and settlement agreement with GLR Construction and appropriate $109,700 from the Local Sales Tax Fund.
9.f.
Consideration Of Approval Of Minutes
Recommended Action: Approve the minutes of the Special and Regular City Council Meetings of November 24, 2015, the Regular City Council Meeting of December 8, 2015, and the Special Meeting of December 17, 2015, as submitted.
9.g.
Consideration Of Overfilling One Position For The Public Works Department Utilities Division
Recommended Action: Approve overfilling one full-time Maintenance Worker position allocated to the Utilities Division to accommodate an employee on extended leave.
9.h.
Consideration Of An Agreement For Contractor Services With Brendler Janitorial, Inc. For Janitorial Services For The Police Station
Recommended Action: 1) Approve an Agreement for Contractor Services with Brendler Janitorial Service for janitorial services in the amount of $525.03 per month for a two year term; 2) Authorize the City Manager to approve change orders for $2,400.00 for additional work during the term of the agreement; and 3) Authorize the City Manager to extend the agreement for two additional one-year terms at the option of the City.
9.i.
Consideration Of A Fourth Amendment To Agreement For Consultant Services With Garing, Taylor & Associates For The Well No. 11 Project, PW 2010-07
Recommended Action: 1) Approve Amendment No. 4 to the Agreement for Consultant Services with Garing Taylor & Associates to increase the “not to exceed” amount by $9,641.76 for additional design and construction support services for the subject project and extend the termination date; and 2) Authorize the Mayor to execute the Amendment No. 4.
9.j.
 City Hall Restroom Access And Safety Improvement Project
Recommended Action: Appropriate $25,000 from the Sales Tax Fund for the City Hall Restroom Access and Safety Improvement project.     Motion and Vote      Motion and Vote
9.k.
Oak Park Rehabilitation Project Funding Request
Recommended Action: Appropriate $205,000 from the Sales Tax Fund to the Oak Park Rehabilitation project and authorize the City Manager to enter into a reimbursement agreement with the City of Grover Beach for the completion of this work.
9.l.
 Consideration To Approve A Vehicle Exchange/Purchase With The Five Cities Fire Authority
Recommended Action: Approve a vehicle exchange/purchase with the Five Cities Fire Authority.    Motion and Vote
10.
PUBLIC HEARINGS:
10.a.
 Continued Public Hearing - Consideration Of Lot Merger No. 15-002, Conditional Use Permit No. 15-006, And Mitigated Negative Declaration; Construction Of An Approximately 45,000 Square-Foot, Three-Story Medical Office Building; Location – Northwest Corner Of Fair Oaks Avenue And Woodland Drive; Applicant – Triple P, LLC; Representative – Studio Design Group
Recommended Action: Continue the public hearing to a date certain of January 26, 2016. 
 Motion and Vote
10.b.
 Consideration Of Adoption Of An Ordinance Amending Chapter 16.84 Of The Arroyo Grande Municipal Code Regarding Water Efficient Landscape Requirements And Adopting By Reference The Model Water Efficient Landscape Ordinance Of The State Of California; Development Code Amendment Case No. 15-002; Location – Citywide; Applicant – City Of Arroyo Grande
Recommended Action:  Adopt an Ordinance amending Chapter 16.84 of the Arroyo Grande Municipal Code and adopting by reference the Model Water Efficient Landscape Ordinance of the State of California as contained in the California Code of Regulations, Title 23, Waters, Division 2.7, Model Water Efficient Landscape Ordinance, Sections 490 et.seq.
 Motion and Vote 
10.c.
 Consideration Of Development Code Amendment Case No. 15-003; Introduction Of Ordinance Adding Chapter 16.62 To Title 16 Of The Arroyo Grande Municipal Code Regarding Medical Marijuana; Location – Citywide; Applicant – City Of Arroyo Grande
Recommended Action:  Introduce an Ordinance adding chapter 16.62 to Title 16 of the Arroyo Grande Municipal Code relating to medical marijuana dispensaries, cooperatives and collectives, cultivation of medical marijuana, and deliveries of medical marijuana or medical cannabis products.
 Motion and Vote 
11.
OLD BUSINESS:
None.
12.
NEW BUSINESS:
12.a.
 Consideration Of Appointment Of City Council Representative For Regional Water Initiatives
Recommended Action: Appoint one Council Member and one alternate to serve as a representative to meet with neighboring agencies regarding regional water initiatives.
 Motion and Vote 
12.b.
 Government Buildings Infrastructure Assessment Report And Building Repair Schedule
Recommended Action: Receive and provide comments and direction on the draft Government Building Infrastructure Assessment Report and Repair Schedule.
13.
 COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda.
14.
CLOSED SESSION:
None.
15.
ADJOURNMENT
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.