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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, MARCH 8, 2016
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE



1.
 CALL TO ORDER
2.
 ROLL CALL
3.
 MOMENT OF REFLECTION
4.
 FLAG SALUTE:
Boy Scout Troop 413
5.
 AGENDA REVIEW:
5.a. Closed Session Announcements 

None.

5.b.  Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.
SPECIAL PRESENTATIONS
6.a.
 Presentation By Five Cities Fire Authority – Mid-Year Status Report
7.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thought, or suggestions on mattersnot scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on maters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.
 CITY MANAGER REPORT:
Correspondence/Comments as presented by the City Manager.
9.
 CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.     Motion and  Vote
9.a.
Consideration Of Cash Disbursement Ratification
Recommended Action: Ratify the listing of cash disbursements for the period February 16, 2016 through February 29, 2016.
9.b.
Consideration Of Approval Of Minutes
Recommended Action: Approve the minutes of the Regular City Council Meetings of February 9, 2016 and February 23, 2016, as submitted.
9.c.
Consideration Of Council Appointment To Downtown Parking Advisory Board
Recommended Action: It is recommended by Mayor Pro Tem Harmon that the City Council approve the appointment of Julie Gonzalez to the Downtown Parking Advisory Board.
9.d.
 Consideration Of A Resolution Approving Amendments To The Policy/Procedure For Conducting City Council Business
Recommended Action:  Adopt a Resolution amending the Policy/Procedure for Conducting City Council Business (Policy #2) contained in the City Council Operations Manual.
 Motion and  Vote 
9.e.
 Consideration Of Temporary Use Permit No. 16-001; Authorization To Use City Property And Close City Streets For The Annual Arroyo Grande Strawberry Festival And Stampede On May 28 And 29, 2016; Applicant – Arroyo Grande Village Improvement Association
Recommended Action:  Adopt a Resolution authorizing the use of City property and closure of City streets for the Annual Arroyo Grande Strawberry Festival and Stampede on May 28 and 29, 2016.
 Motion and Vote 
9.f.
Consideration Of A Reimbursement Agreement For Waterline Installation; Location – 251 East Grand Avenue
Recommended Action:  1) Approve a Reimbursement Agreement with PFG Arroyo Grande, Inc. for the installation of a waterline and authorize the Mayor to execute the Agreement; and 2) Appropriate $45,000 from the Water Fund unallocated fund balance.
9.g.
Consideration Of A Resolution Accepting Public Utility, Creek, And Street Tree Easements And Approving License Agreements At 139 West Branch Street
Recommended Action:  1) Adopt a Resolution accepting a Public Utility Easement, a Public Creek Easement, and a Public Street Tree Easement; and 2) Approve and authorize the City Manager to execute License Agreements for the use of City property at 139 West Branch Street.
9.h.
Consideration Of An Agreement With Rick Engineering Company For Pavement Condition Evaluation And Pavement Management System Update
Recommended Action: 1) Approve a Consultant Services Agreement with Rick Engineering Company for pavement condition evaluation services and to update the City’s Pavement Management Plan in the amount of $41,050.00; 2) Authorize an additional $4,100 in contingency funds; and 3) Authorize the Mayor to execute the Agreement.
9.i.
Consideration Of A Third Amendment To Contract With Waterboys Plumbing Inc. For The Plumbing Retrofit Program
Recommended Action: 1) Approve a Third Amendment to the contract with Waterboys Plumbing, Inc. in the amount of $74,335; and 2) Authorize the Mayor to execute the Third Amendment to the Contract.
9.j.
Consideration Of An Award Of Contract To Lee Wilson Electric Company For Construction Of The Oak Park Boulevard/West Branch Street/US 101 Traffic Signal Upgrade Project, PW 2014-01
Recommended Action: 1) Award the construction plans and specifications for the Oak Park/West Branch Street/US 101 Traffic Signal Upgrade project; 2) Find that the subject project is categorically exempt from CEQA pursuant to Sections 15301(b) and 15301(c); 3) Direct the City Clerk to file a Notice of Exemption; 4) Award a contract for the Oak Park/West Branch Street/US 101 Traffic Signal Upgrade project to Lee Wilson Electric Company in the amount of $81,175; and 5) Authorize the City Manager to approve change orders for 10% of the contract amount, $8,117 for unanticipated costs during the construction phase of the project.
10.
PUBLIC HEARINGS:
10.a.
 Consideration Of Community Development Block Grant (CDBG) Projects For Year 2016; And Arroyo Grande Community Service Grant Program Allocations
Recommended Action: 1) Adopt a Resolution approving projects to be funded with the City’s allocation of CDBG funds for the Year 2016; and 2) Adopt a Resolution approving projects to be funded with the City’s Community Service Grant Program funds.
 Motion and Vote     
10.b.
 Consideration Of Staff Project 15-012; A Public Art Sculpture Entitled “Arboring Our Roots Of Diversity”; Location: 495 Fair Oaks Avenue; Applicant: Five Cities Diversity Coalition
Recommended Action: Allow public comment and provide input on the proposed sculpture.
11.
OLD BUSINESS:
11.a.
 Consideration Of Development Of A Revised Ordinance Relating To Medical Marijuana
Recommended Action: Provide direction regarding the development of a revised medical marijuana ordinance.
 Motion and  Vote 

12.
NEW BUSINESS
None.
13.
 COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda.
14.
CLOSED SESSION:
None.
15.
ADJOURNMENT
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.