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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, APRIL 12, 2016
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE



1.
 CALL TO ORDER
2.
 ROLL CALL
3.
 MOMENT OF REFLECTION
4.
 FLAG SALUTE:
St. Patrick's Catholic School
5.
 AGENDA REVIEW:
5.a. Closed Session Announcements 

None.

5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived

6.
SPECIAL PRESENTATIONS
6.a.
 Proclamation Declaring April As "Sexual Assault Awareness Month"
6.b.
 Mayor's Commendation Recognizing St. Patrick's 3rd Grade Class – Cancer Fundraising Efforts
6.c.
 Presentation By Rideshare - "Bike To Work On May 20, 2016"
7.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thought, or suggestions on mattersnot scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on maters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.
 CITY MANAGER REPORT:
Correspondence/Comments as presented by the City Manager.
9.
 CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.       Motion and Vote
9.a.
Consideration Of Cash Disbursement Ratification
Recommended Action: Ratify the listing of cash disbursements for the period March 16, 2016 through March 31, 2016.
9.b.
Consideration Of Approval Of Minutes
Recommended Action: Approve the minutes of the Special City Council Meeting of March 21, 2016, the Regular City Council Meeting of March 22, 2016 and the Special City Council Meeting of March 25, 2016, as submitted.
9.c.
 Consideration Of Council Appointment To The Traffic Commission
Recommended Action:  Approve the recommendation of Mayor Hill to appoint Ken Sage to the Traffic Commission.
 Motion and Vote 
9.d.
Consideration Of Approval Of An Agreement For Consultant Services For Halcyon Road Complete Streets Plan
Recommended Action:  Approve a Agreement for Consultant Services with Omni-Means for the Halcyon Road Complete Street Plan project.
9.e.
Consideration Of Approval Of An Agreement For Consultant Services With Quincy Engineering For Swinging Bridge Evaluation
Recommended Action: 1) Approve an Agreement for Swinging Bridge Evaluation with Quincy Engineering for an amount not to exceed $33,000; and 2) Appropriate $5,000 from the Local Sales Tax Fund to support Phase One work.
9.f.
Consideration Of Approval Of On-Call Agreements For Consultant Environmental Services
Recommended Action: 1) Approve on-call Consultant Services Agreements for environmental services to the following firms: SWCA Environmental Consultants; LSA Associates Incorporated; and Terra Verde Environmental Consulting LLC; and 2) Authorize staff to issue purchase orders for consultant services for specific projects if the proposed cost is within the City Council approved project or service budget.
9.g.
Consideration Of A Resolution Approving The Standard Specifications And Engineering Standards For Construction
Recommended Action: Adopt a Resolution approving the updated Standard Specifications and Engineering Standards for Construction.
9.h.
Consideration Of A Resolution Accepting An Irrevocable And Perpetual Offer To Dedicate A Public Roadway Easement – 121 Nevada Street
Recommended Action: Adopt a Resolution accepting an irrevocable and perpetual offer to dedicate a public roadway easement for the future realignment of Nevada Street and Bridge Street.
9.i.
Consideration Of Adoption Of An Ordinance Amending Portions Of Title 16 Of The Arroyo Grande Municipal Code Regarding Emergency Shelters And Supportive And Transitional Housing (Development Code Amendment 14-006); Citywide
Recommended Action:  Adopt an Ordinance amending portions of Title 16 of the Arroyo Grande Municipal Code to allow emergency shelters as a permitted use in the Industrial Mixed Use and Highway Mixed Use zoning districts pursuant to Housing Element Program K.2-1, and to define supportive and transitional housing as residential uses subject to the same standards that apply to other housing in the same zone pursuant to Housing Element Program K.2-2 (Development Code Amendment 14-006).
9.j.
Consideration Of An Award Of Contract To S. Chaves Construction Inc. For Construction Of The Soto Sports Complex Barrier Removal Project, Phase II, PW 2015-16
Recommended Action: 1) Award a contract for the Soto Sports Complex Barrier Removal Project, Phase II to S. Chaves Construction Inc. in the amount of $75,574.12; 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $7,557.41, for unanticipated costs during the construction phase of the project; and 3) Direct the City Clerk to file a Notice of Exemption.
9.k.
Consideration Of Acceptance Of The Sewer Lift Station No. 1 Pipe Repair Project, PW 2015-12
Recommended Action: 1) Accept the project improvements as constructed by Main Line Engineering Inc. in accordance with the plans and specifications for the Sewer Lift Station No. 1 Pipe Repair Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.
10.
PUBLIC HEARINGS:
None.
11.
OLD BUSINESS:
None.
12.
NEW BUSINESS:
12.a.
 Consideration Of Neighborhood Traffic Calming Guidelines
Recommended Action:  Adopt a Resolution approving the Neighborhood Traffic Calming Guidelines.
 Motion and Vote 
12.b.
 Review Of The Five Cities Fire Authority Joint Exercise Of Powers Agreement
Recommended Action:  Review, discuss, and provide direction to Mayor Pro Tem Harmon, the Council appointee to the FCFA Board, regarding potential revisions to the Joint Exercise of Powers Agreement.
 
13.
 COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda.
14.
 CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: 
Agency Designated Representative:  Dianne Thompson, City Manager and Deborah Malicoat, Administrative Services Director  
Represented Employees:  Arroyo Grande Police Officers' Association (AGPOA)

Adjourn to Closed Session.
15.
 RECONVENE TO OPEN SESSION
Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped.
16.
ADJOURNMENT
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.