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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, MAY 24, 2016
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE



1.
 CALL TO ORDER
2.
 ROLL CALL
3.
 MOMENT OF REFLECTION
4.
 FLAG SALUTE:
Rotary Club of Pismo Beach
5.
AGENDA REVIEW:
5.a. Closed Session Announcements 

None.

5.b.  Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.
SPECIAL PRESENTATIONS
6.a.
 Introduction Of New City Employees Jill McPeek, Capital Improvement Project Manager And Jason Hodges, Information Technology Specialist
6.b.
 Recognition Of Retirements: Commander Kevin McBride And Police K-9 Gregor; Introduction And Oath Of Office: Police Officer Elia Esparza; Promotional Ceremony: Police Officers Zak Ayala, Jeremy Burns, And Stephen Doherty To Senior Police Officers; Sr. Police Officers Shane Day And Jason Castillo To Police Sergeants And Sergeant Michael Martinez To Police Commander
7.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on maters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.
 CITY MANAGER REPORT:
Correspondence/Comments as presented by the City Manager.
9.
 CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.     Motion and  Vote      Motion and Vote     Motion and Vote       Motion and Vote 
9.a.
Consideration Of Cash Disbursement Ratification
Recommended Action: Ratify the listing of cash disbursements for the period May 1, 2016 through May 15, 2016.
9.b.
Consideration Of Investment Deposits
Recommended Action: Receive and file the report listing the current investment deposits of the City, as of April 30, 2016, as required by Government Code Section 53646(b).
9.c.
 Consideration Of A Resolution Revising And Amending The Definition Of Work Week In The Personnel Regulations
Recommended Action: Adopt a Resolution revising and amending the definition of work week in the Personnel Regulations.
9.d.
Consideration Of Approval Of Minutes
Recommended Action: Approve the minutes of the Special and Regular City Council Meetings of May 10, 2016, as submitted.
9.e.
Consideration To Declare Surplus Property
Recommended Action: Adopt a Resolution declaring police equipment as surplus property and authorizing its donation to the Allan Hancock Law Enforcement Training program.
9.f.
Consideration To Approve An Agreement For Uniform Laundry Services With Aramark Uniform Services
Recommended Action: 1) Approve an Agreement with Aramark Uniform Services for uniform laundry services in the amount of $35,694.21 for a three-year term;  2) Authorize the Mayor to execute the Agreement with Aramark Uniform Services for uniform laundry services; and 3) Authorize the City Manager to extend the Agreement for two additional one-year terms at the option of the City.
9.g.
Consideration To Approve The Purchase Of A Replacement Pump And Pipe Column For Well No. 4
Recommended Action: Approve the purchase of a replacement vertical turbine pump and pipe column for Well No. 4 in the amount of $22,000 from Filiponi & Thompson Drilling.
9.h.
 Consideration Of Temporary Use Permit Case No. 16-004 To Authorize The Use Of City Property, The Closure Of City Streets, And Waiver Of Application Fees For The 27th Annual Arroyo Valley Car Club Sunset Cruise On July 29, 2016 And Car Sho On July 30, 2016
Recommended Action: Adopt a Resolution approving Temporary Use Permit 16-004, authorizing the use of City property, the closure of City streets, and the waiver of application fees for the 2016 Arroyo Valley Car Club Sunset Cruise on July 29, 2016 and the 27th Annual Car Sho on July 30, 2016.
9.i.
 Consideration Of Temporary Use Permit No. 16-005; Authorization To Use City Property And Waiver Of Application Fees For A Beer And Food Festival On October 22, 2016; Location - Heritage Square Park; Applicant – Arroyo Grande Village Improvement Association; Representative - Bob Lund
Recommended Action: Adopt a Resolution authorizing the use of City property and waiver of application fees for a beer and food festival on October 22, 2016.
9.j.
Consideration Of Annual Report And Adoption Of Resolution Of Intention For Levy Of Annual Assessment For Arroyo Grande Tourism Business Improvement District
Recommended Action: 1) Receive and approve the annual report of the Arroyo Grande Tourism Business Improvement District Advisory Board (AGTBID); 2) Adopt a Resolution of Intention to levy and collect assessments within the AGTBID area for Fiscal Year 2016-17 at the same rate as in Fiscal Year 2015-16; and 3) Set the date for the public hearing for June 28, 2016.
10.
PUBLIC HEARINGS:
None.
11.
OLD BUSINESS:
11.a.
 Consideration Of A Resolution Establishing A Policy Regarding Council Communications
Recommended Action: Adopt a Resolution establishing a policy in the City Council Operations Manual regarding Council communications relating to correspondence, legislative communications, speaking engagements, and media relations.
 Motion and Vote 
12.
NEW BUSINESS:
None.
13.
 CITY COUNCIL REPORTS:
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee (3) Oversight Board to the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency (4) California Joint Powers Insurance Authority (CJPIA) (5) Other

(b) MAYOR PRO TEM HARMON: (1) County Water Resources Advisory Committee (WRAC) (2) Air Pollution Control District (APCD) (3) Five Cities Fire Authority (FCFA) (4) Other
(c) COUNCIL MEMBER GUTHRIE: (1)    San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority  (SLOCOG/RTA) (2) South County Transit (SCT) (3) Tourism Committee (4) Brisco/Halcyon Interchange Subcommittee (5) Other
(d) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC) (3) Other

(e) COUNCIL MEMBER BARNEICH: (1) Zone 3 Water Advisory Board (2) Homeless Services Coordinating Council (HSOC) (3) Other
14.
COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda.
15.
 CLOSED SESSION:
a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:

Property:                   202 Le Point Street, Arroyo Grande
Agency negotiator:     Dianne Thompson, City Manager
Negotiating parties:    John and Maureen Gutierrez
Under negotiation:     Price and terms of payment

b) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:

Property:                   132 Le Point Street, Arroyo Grande
Agency negotiator:     Dianne Thompson, City Manager
Negotiating party:       Sunny Jacobson
Under negotiation:     Price and terms of payment

c) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: 

Agency Designated Representative:  Dianne Thompson, City Manager
Represented Employees:  Arroyo Grande Police Officers’ Association (AGPOA)

d)  CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6:

Agency Designated Representative:  Dianne Thompson, City Manager
Unrepresented Employees:  Management Employees

e) CONFERENCE INVOLVING A JOINT POWERS AGENCY- FIVE CITIES FIRE AUTHORITY pursuant to Government Code Section 54956.96(b):

Discussion will concern:  

CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6:

Agency Negotiators: Shelline K. Bennett - Law Firm of Liebert Cassidy Whitmore
Debbie Malicoat- Administrative Services Director- Arroyo Grande
Channelle Hubbard- Human Resources Coordinator- Grover Beach
Represented Employees:  International Association of Fire Fighters (IAFF) Local 4403

Local agency representative on Five Cities Fire Authority Board:  Barbara Harmon
Additional attendee:  Dianne Thompson, City Manager

Adjourn to Closed Session.
16.
RECONVENE TO OPEN SESSION
Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped.
17.
ADJOURNMENT
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.