AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, OCTOBER 11, 2016
SPECIAL MEETING AT 5:00 P.M. REGULAR MEETING AT 6:00 P.M.
**SOUTH COUNTY REGIONAL CENTER** 800 WEST BRANCH STREET, ARROYO GRANDE
SPECIAL MEETING 5:00 P.M.
CALL TO ORDER
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CLOSED SESSION The City Council will immediately recess to a closed session for the following:
a) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1): Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214
b)CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9: Name of Case: Pacific Gas and Electric Company Application 16-08-006 for Approval of the Retirement of Diablo Canyon Power Plant, Implementation of the Joint Proposal, and Recovery of Associated Costs Through Proposed Ratemaking Mechanisms before the California Public Utilities Commission- Protest of the City of San Luis Obispo, City of Pismo Beach, City of Paso Robles, City of Arroyo Grande, City of Morro Bay, and City of Atascadero
RECONVENE TO OPEN SESSION The City Council will reconvene to open session at 6:00 p.m. in conjunction with the Regular Meeting and announcement(s) of any reportable action(s) taken in closed session will be made.
REGULAR MEETING 6:00 p.m.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE:
Junior Girl Scout Troop 41049
5. Agenda Review:
5.a.Closed Session Announcements The Mayor or City Attorney will announce reportable actions taken, if any, from the following meeting.
Special Meeting of October 11, 2016, 5:00 p.m.
a) Conference with Legal Counsel – Existing litigation pursuant to Government Code Section 54956.9(d)(1): Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214
5.b.Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6. SPECIAL PRESENTATIONS
6.a. Presentation by the Arroyo Grande Cemetery District
This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on maters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not direct to individual Council member
Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8. INTERIM CITY MANAGER REPORT:
Correspondence/Comments as presented by the Interim City Manager.
9. CONSENT AGENDA: Motion and Vote
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
9.a. Consideration of Cash Disbursement Ratification
Recommended Action: Ratify the listing of cash disbursements for the period September 16, 2016 through September 30, 2016.
9.c. Consideration of a Resolution Adopting Two Updated Job Descriptions and Reclassifying a Part-time Position
Recommended Action: Adopt a Resolution updating the job descriptions for the City Engineer and part-time Senior Office Assistant and reclassifying the part-time Office Assistant II in Community Development to part-time Senior Office Assistant.
9.e. Consideration to Declare an Existing Command Trailer as Surplus Property / Authorize Transfer to the City of San Luis Obispo and Accept a Homeland Security Funded Command Trailer from the San Luis Obispo County Sheriff's Department
Recommended Action: 1) Adopt a Resolution declaring an existing command trailer as surplus and authorizing its transfer to the City of San Luis Obispo; and 2) Accept a Homeland Security funded command trailer as a replacement from the San Luis Obispo County Sheriff's Department.
9.f. Consideration of an Award of Contract to Victor Concrete Inc. for Construction of the Mid-Block Crosswalk Barrier Removal Project, PW 2015-03
Recommended Action: 1) Award a contract for the Mid-Block Crosswalk Barrier Removal Project to Victor Concrete Inc. in the amount of $43,482.00; 2) Authorize the Interim City Manager to approve change orders for up to 10% of the contract amount, $4,348.20, for unanticipated costs during the construction phase of the project; 3) Transfer $3,025 from the Sales Tax Fund, Various Striping and Sidewalks Improvements, into the project budget; and 4) Direct the City Clerk to file a Notice of Exemption.
9.g. Consideration of Temporary Use Permit Case No. 16-019; Authorizing the Closure of City Streets for the Annual Arroyo Grande Village Christmas Parade, November 27, 2016; Applicant – Doc Burstein's Ice Cream Lab and the Arroyo Grande Grover Beach Chamber of Commerce; Representative – Cat Keith
Recommended Action: Adopt a Resolution approving Temporary Use Permit 16-019 for the Annual Arroyo Grande Village Christmas Parade, and directing staff to implement safety measures, including closure of East and West Branch Streets between Traffic Way and Mason Street, no parking zones, and the detour of automobile traffic on Sunday, November 27, 2016.
9.h. Consideration of Temporary Use Permit Case No. 16-021; Authorizing "Halloween in the Village" on Monday, October 31, 2016 and Directing Staff to Implement Related Safety Measures Including No Parking Zones, Street Closures, and Warning Devices
Recommended Action: Adopt a Resolution approving Temporary Use Permit 16-021, applied for by the Village Improvement Association, to authorize Halloween in the Village and directing staff to implement safety measures, including closure of East and West Branch Streets between Traffic Way and Mason Street, no parking zones, and the detour of automobile traffic on Monday, October 31, 2016.
11.a. Consideration of Approval of Agreement with the California-Pacific Annual Conference of the United Methodist Church Regarding the Methodist Campground and Tabernacle
Recommended Action: Approve and authorize the Mayor to execute the agreement with the California-Pacific Annual Conference of the United Methodist Church regarding the Methodist Campground and Tabernacle.
12.a. Consideration of a Proposed Ordinance Amending Portions of Title 8 (Fire Code) and Title 15 (Building and Construction Codes) of the Arroyo Grande Municipal Code
Recommended Action: 1) Introduce an Ordinance amending portions of the Arroyo Grande Municipal Code Chapter 8.04 related to the adoption of the California Fire Code and the International Fire Code; and amending portions of Chapter 15.04 related to the adoption of California Building Code, California Residential Code, California electrical Code, California Mechanical Code, California Plumbing Code, California Green Building Code, California Existing Building Code, California Energy Code, California Historical Building Code and the International Property Maintenance Code; and; 2) Schedule a public hearing for October 25, 2016, in accordance with the requirements of Government Code Section 50022.3, to consider adoption of the Ordinance.
12.b. Consideration of Additional Water Restriction Measures and Options for Water Conservation Programs
Recommended Action: 1) Receive and file the updated water supply and demand report; 2) Approve triggers and additional water use restrictions for the next step of Stage 1 water emergency restrictions and direct staff to bring back an implementing Resolution; 3) Direct staff to bring back a draft Resolution revising the Stage 1 water emergency restrictions to increase mandatory conservation for dedicated irrigation meters from 25% to 50%; and 4) Approve a revised funding plan for water conservation programming and appropriate an additional $8,450 from the Water Neutralization Fund, as proposed.
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda.
15. CLOSED SESSION:
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website atwww.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Mefeature.
City Council Meetings will be videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.