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**NOTE MEETING LOCATION CHANGE**
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, DECEMBER 13, 2016
6:00 P.M.
**WOMAN'S CLUB AND COMMUNITY CENTER**

(Closed Session will be held immediately following the meeting at the City Hall Conference Room, 300 E. Branch Street)



1.
 CALL TO ORDER
2.
 ROLL CALL
Council Members Guthrie, Brown, Barneich, Mayor Pro Tem Harmon, and Mayor Hill
3.
 MOMENT OF REFLECTION
4.
 FLAG SALUTE:
Arroyo Grande In Bloom
5.
 AGENDA REVIEW:
5.a. Closed Session Announcements 
None

5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.
SPECIAL PRESENTATIONS
6.a.
 Mayor’s Commendations For The Lions Club And The Woman’s Club For Their Support Of The Woman’s Club Kitchen Remodel Project
6.b.
 Introduction And Oath Of Office – Police Officers Mitchell Brewer And Daniel Shaw
6.c.
 Presentation To Outgoing Council Member Jim Guthrie And Opportunity For Comments
6.d.
 November 8, 2016 Election Matters And City Council Reorganization - Declaration Of Results Of The Consolidated General Municipal Election – November 8, 2016
Recommended Action:  Adopt a Resolution reciting the fact of the General Municipal Election held on November 8, 2016, declaring the results, and such other matters as provided by law.
6.e.
 Swearing In Of Newly Elected Officers
City Clerk Wetmore will administer the Oath of Office to Jim Hill, Mayor; Caren Ray, Council Member; and Kristen Barneich, Council Member
6.f.
Remarks By Council Member Barneich, Council Member Ray, And Mayor Hill

Immediately following this item the Council will:


RECESS A brief reception will be held.

RECONVENE:  To consider all remaining items on the City Council Agenda.

 ROLL CALL:  Council Members Brown, Barneich, Ray, Mayor Pro Tem Harmon, and Mayor Hill
7.
 COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on maters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.
 INTERIM CITY MANAGER REPORT:
Correspondence/Comments as presented by the Interim City Manager.
9.
 CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.     Motion and Vote
9.a.
Consideration Of Cash Disbursement Ratification
Recommended Action: Ratify the listing of cash disbursements for the period November 16, 2016 through November 30, 2016.
9.b.
Consideration Of A Resolution Adopting An Amendment To The Full Flex Cafeteria Plan Section 125 To Update The Cafeteria Plan Rates For 2017
Recommended Action: Adopt a Resolution establishing an amendment to the Full Flex Cafeteria Section 125 Plan for the Management Group, the Arroyo Grande Police Officers’ Association, the Service Employees International Union, Local 620, the International Association of Fire Fighters, Local 4403, and the Five Cities Fire Authority Management Group.
9.c.
 Consideration Of Compensation Adjustments For Part-Time Employees
Recommended Action: Adopt a Resolution making compensation adjustments for part-time employees in compliance with minimum wage laws and changes in the Police Department Reserve Officer program.
9.d.
 Consideration Of Approval Of Minutes
Recommended Action: Approve the minutes of the Special and Regular City Council/Successor Agency Meetings of November 22, 2016, as submitted.
9.e.
Consideration Of Resolution Declaring Surplus Property
Recommended Action: Adopt a Resolution declaring certain property as surplus and authorizing its disposal/sale.
9.f.
Consideration Of Amendment No. 1 Extending The Term Of The Consultant Services Agreement With Rick Engineering Company To Update The Pavement Management Plan
Recommended Action: Authorize the Mayor to execute Amendment No. 1 extending the term of the Consultant Services Agreement with Rick Engineering Company to update the Pavement Management Plan.
9.g.
Consideration Of Acceptance Of The Mid-Block Crosswalk Barrier Removal Project, PW 2015-03
Recommended Action: 1) Accept the project improvements as constructed by Victor Concrete, Inc. in accordance with the plans and specifications for the Mid-Block Crosswalk Barrier Removal Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.
9.h.
 Consideration Of An Award Of Contract To S. Chaves Construction, Inc. For Construction Of The Heritage Square Park Restroom Project, PW 2016-07
Recommended Action: 1) Approve the construction plans and specifications for the Heritage Square Park Restroom Project; 2) Award a contract to S. Chaves Constructions, Inc. in the amount of $133,200; 3) Authorize the Interim City Manager to approve change orders for 20% of the contract amount, $26,640 for unanticipated costs during the construction phase of the project; 4) Appropriate $27,250 from Park Development Fund reserve; 5) Find that the project is categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15303; and 6) Direct the City Clerk to file a Notice of Exemption.
10.
PUBLIC HEARINGS:
10.a.
 Consideration Of The East Cherry Avenue Specific Plan Project (General Plan Amendment 15-001; Development Code Amendment 15-001; Specific Plan 15-001; Vesting Tentative Tract Map 15-001; Conditional Use Permit 15-004) And Environmental Impact Report; Location – East Cherry Avenue And Traffic Way; Applicants – Mangano Homes, Inc. And Arroyo Grande Valley Japanese Welfare Association
Recommended Action: At the request of the project applicant, it is recommended the public hearing for this item be continued to a date certain of January 10, 2017.
11.
OLD BUSINESS:
None.
12.
NEW BUSINESS:
12.a.
 Consideration Of Appointment Of Council Members To Regional And Local Boards, Commissions, Committees And Subcommittees
Recommended Action: Make appointments to those regional and local boards, commissions, and committees with Council representation, and authorize the City Clerk to update FPPC Form 806 (Agency Report of Public Official Appointments) for posting on the City website.
12.b.
 Consideration Of Selection Of Council Member Brown As Mayor Pro Tem
Recommended Action: Appoint Council Member Brown as the Mayor Pro Tem for the next one-year period, pursuant to Council policy.
Documents:
  1. CC 2016-12-13_12b Selection of Mayor Pro Tem.pdf
 Motion and Vote
 Motion and Vote 
13.
  CITY COUNCIL REPORTS:
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo Grande
Redevelopment Agency
(4) California Joint Powers Insurance Authority (CJPIA)
(5) Other

(b) MAYOR PRO TEM HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(4) Other

(c)  COUNCIL MEMBER
(1)    San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority  (SLOCOG/RTA)
(2) South County Transit (SCT)
(3) Tourism Committee
(4) Brisco/Halcyon Interchange Subcommittee
(5)
Other

(d) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) O
ther

(e) COUNCIL MEMBER BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Coordinating Council (HSOC)
(3) Other

14.
COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.
15.
 CLOSED SESSION:
a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957:
Title:  Interim City Manager

Adjourn to closed session at the City Hall Conference Room, located at 300 E. Branch Street, Arroyo Grande.
16.
RECONVENE TO OPEN SESSION
Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped.
17.
ADJOURNMENT
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website atwww.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Mefeature.

City Council Meetings will be videotaped and rebroadcast on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.