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AGENDA


Tuesday, June 12, 2012

City Hall
Council Chambers
6907 El Camino Real, Atascadero, California


City Council Closed Session:5:15 p.m.
City Council Regular Session:6:00 p.m.

CITY COUNCIL CLOSED SESSION: 5:15 P.M.


  1. CLOSED SESSION -- PUBLIC COMMENT

  2. COUNCIL LEAVES CHAMBERS TO BEGIN CLOSED SESSION

  3. CLOSED SESSION -- CALL TO ORDER

    1. Conference with Legal Counsel – Anticipated Litigation
      (Govt. Code Sec. 54956.9 (c))
      Initiation of Litigation - One Potential Case

  4. CLOSED SESSION -- ADJOURNMENT

  5. COUNCIL RETURNS TO CHAMBERS

  6. CLOSED SESSION -- REPORT

REGULAR SESSION-  CALL TO ORDER:6:00 P.M.
 PLEDGE OF ALLEGIANCE:Mayor Pro Tem O'Malley
 ROLL CALL: Mayor Kelley
Mayor Pro Tem O'Malley
Council Member Clay
Council Member Fonzi
Council Member Sturtevant
 APPROVAL OF AGENDA:Roll Call
PRESENTATION:
    1.  Recognition of of Church of Jesus Christ of Latter-day Saints Volunteers for Their Assistance with the Lake Park Clean-up Effort
    2.  Recognition of Council Member Clay for 15 years of service to the City as a Council Member.
  1.  CONSENT CALENDAR:     Motion and Vote

(All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions.  If comment or discussion is desired by anyone, the item will be removed from theconsent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.  DRAFT MINUTES:  Council meeting draft minutes are listed on the Consent Calendar for approval of the minutes.   Should anyone wish to request an amendment to draft minutes, the item will be removed from the Consent Calendar and their suggestion will be considered by the City Council.  If anyone desires to express their opinion concerning issues included in draft minutes, they should share their opinion during the Community Forum portion of the meeting.)


    1. City Council Special Meeting Draft Action Minutes – May 8, 2012
      • Recommendation:Council approve the City Council Special Meeting Draft Action Minutes of May 8, 2012. [City Clerk]

    2. City Council Draft Action Minutes – May 8, 2012
      • Recommendation:Council approve the City Council Draft Action Minutes of May 8, 2012. [City Clerk]

    3. City Council Draft Action Minutes – May 22, 2012
      • Recommendation: Council approve the City Council Draft Action Minutes of May 22, 2012. [City Clerk]

      • 2012-2013 Annual Spending Limit
        • Fiscal Impact: None.
        • Recommendation:Council adopt the Draft Resolution establishing the annual spending limit for fiscal year 2012-2013. [Administrative Services]

        • Temporary Road Closure Hot El Camino Cruise Nite 2012
          • Fiscal Impact: No net fiscal impact.
          • Recommendations:Council adopt the Draft Resolution authorizing temporary road closures on Friday, August 17, 2012, for Hot El Camino Cruise Nite 2012. [Community Services]

        • Purchase of Wastewater Headworks Barscreen, Compactor and Control Panel
          • Fiscal Impact: This action will result in the expenditure of $395,482.23 in budgeted wastewater funds from the Headworks Barscreen Project.
          • Recommendation:Council approve the purchase of two headworks barscreen machines, a screw compactor, and power/data acquisition control panel for $395,482.23 from Gierlich Mitchell. [Public Works]
       UPDATES FROM THE CITY MANAGER:  (The City Manager will give an oral report on any current issues of concern to the City Council.)

       COMMUNITY FORUM:   (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction.  Speakers are limited to three minutes.  Please state your name for the record before making your presentation.  Comments made during Community Forum will not be a subject of discussion.  A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council.  Any members of the public who have questions or need information, may contact the City Clerk’s Office, between the hours of 8:30 a.m. and 5:00 p.m. at 470-3400, or mtorgerson@atascadero.org.)
      1. PUBLIC HEARING:

        1.  Apple Valley Assessment Districts    Motion and Vote
          • Ex Parte Communications:
          • Fiscal Impact:Annual assessments for 2012/2013 will total $40,740 for road/drainage system maintenance and $49,000 for landscape and lighting maintenance. These amounts will be assessed to the owners of parcels in Apple Valley.
          • Recommendations:Council:
            1. Adopt Draft Resolution A approving the final Engineer’s Report regarding the Street and Storm Drain Maintenance District No. 01 – Apple Valley, and the levy and collection of annual assessments related thereto for fiscal year 2012/2013; and,
            2. Adopt Draft Resolution B ordering the levy and collection of assessments for fiscal year 2012/2013 for Street and Storm Drain Maintenance District No. 01 –Apple Valley; and,
            3. Adopt Draft Resolution C approving the final Engineer’s Report regarding the Landscaping and Lighting District No. 01 – Apple Valley, and the levy and collection of annual assessments related thereto in fiscal year 2012/2013; and,
            4. Adopt Draft Resolution D ordering the levy and collection of assessments for fiscal year 2012/2013 for Landscaping and Lighting District No. 01 – Apple Valley. [Administrative Services]

        2.   De Anza Estates Assessment Districts     Motion and Vote
          • Ex-Parte Communications:
          • Fiscal Impact:Annual assessments for 2012/2013 will total $40,091 for
            road/drainage system maintenance and $15,875 for landscape and
            lighting maintenance. These amounts will be assessed to the owners of
            parcels in De Anza Estates. The City General Fund will contribute $1,500
            for the fiscal year 2012/2013 for half of the maintenance costs of the trails
            and open space.
          • Recommendations: Council::
            1. Adopt Draft Resolution A approving the final Engineer’s Report regarding the Street and Storm Drain Maintenance District No. 03 – De Anza Estates, and the levy and collection of annual assessments related thereto for fiscal year 2012/2013; and,
            2. Adopt Draft Resolution B ordering the levy and collection of assessments for fiscal year 2012/2013 for Street and Storm Drain Maintenance District No. 03 – De Anza Estates; and,
            3. Adopt Draft Resolution C approving the final Engineer’s Report regarding the Landscaping and Lighting District No. 03 – De Anza Estates, and the levy and collection of annual assessments related thereto in fiscal year 2012/2013; and,
            4. Adopt Draft Resolution Dordering the levy and collection of assessments for fiscal year 2012/2013 for Landscaping and Lighting District No. 03 – De Anza Estates. [Administrative Services]
        3.  Woodridge (Las Lomas) Assessment Districts        Motion and Vote
          • Ex Parte Communications:
          • Fiscal Impact:Annual assessments for 2012/2013 will total $23,741 for
            road/drainage system maintenance and $81,652 for landscape and
            lighting maintenance. These amounts will be assessed to the owners of
            parcels in Woodridge.
          • Recommendations:Council:
            1. Adopt Draft Resolution A approving the final Engineer’s Report
              regarding the Street and Storm Drain Maintenance District No. 02 –
              Woodridge (Las Lomas), and the levy and collection of annual
              assessments related thereto for fiscal year 2012/2013; and,
            2. Adopt Draft Resolution B ordering the levy and collection of
              assessments for fiscal year 2012/2013 for Street and Storm Drain
              Maintenance District No. 02 – Woodridge (Las Lomas); and,
            3. Adopt Draft Resolution C approving the final Engineer’s Report
              regarding the Landscaping and Lighting District No. 02 – Woodridge
              (Las Lomas), and the levy and collection of annual assessments
              related thereto in fiscal year 2012/2013; and,
            4. Adopt Draft Resolution D ordering the levy and collection of
              assessments for fiscal year 2012/2013 for Landscaping and Lighting
              District No. 02 – Woodridge (Las Lomas). [Administrative Services]
        4.  Authorizing an Amendment to the Contract between the City Council of the City of Atascadero and the Board of Administration of the California Public Employees’ Retirement System      Motion and Vote
          • Ex Parte Communications:
          • Fiscal Impact:Over time the two-tiered retirement contracts are expected to save the City money.
          • Recommendation:Council adopt on second reading by title only, the Draft Ordinance authorizing the Mayor to execute an amendment to the contract between the City Council of the City of Atascadero and the Board of Administration of the California Public Employees’ Retirement System. [Administrative Services]

      2. MANAGEMENT REPORTS:
        1.  Interim Promotions Services Agreement      Motion and Vote
          • Fiscal Impact: The City Council earmarked $176,000.00 for Promotion
            activities. The current budget includes $44,000 of that total; the remainder
            would come from General Fund Reserves. The Interim Contract would
            have a maximum cost of $31,350.00.
          • Recommendation: Council:
            1. Authorize the City Manager to execute a contract with S.W. Martin & Associates for an Interim Promotions program in the amount of $22,150.00; and,
            2. Authorize the City Manager to execute a Change Order, if needed, to extend this contract for two more months, at $4,600 per month for a total of $9,200. [City Manager]

        2.  Revision to the City of Atascadero Personnel System Rules     Motion and Vote
          • Fiscal Impact: There is no direct impact as a result of adoption of these
            rules.
          • Recommendation:Council adopt the Draft Resolution adopting revisions to the City’s Personnel System Rules. [City Manager]

        3.  General Municipal Election – November 6, 2012      Motion and Vote
          • Description:The City Council must adopt resolutions to initiate the election process, and to combine the City’s election with the County.
          • Fiscal Impact: The City Clerk’s estimate for the election in Atascadero is $25,000.00.
          • Recommendation:Council:
            1. Adopt Draft Resolution A, calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 6, 2012; and,
            2. Adopt Draft Resolution B, requesting the Board of Supervisors of the County of San Luis Obispo to consolidate a General Municipal Election to be held on November 6, 2012. [City Clerk]
       COUNCIL ANNOUNCEMENTS AND REPORTS:   (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities.  Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda.  The Council may take action on items listed on the Agenda.)
      1.  COMMITTEE REPORTS: 
      2. (The following represent standing committees.  Informative status reports will be given, as felt necessary):
      Mayor Kelley
      1. Atascadero State Hospital Advisory Committee
      2. City of Atascadero Design Review Committee
      3. City of Atascadero Finance Committee
      4. County Mayors Round Table
      5. Economic Vitality Corporation, Board of Directors (EVC)
      6. Homeless Services Oversight Council
      7. Oversight Board for the Successor Agency to the Community Redevelopment Agency of Atascadero

      Mayor Pro Tem O’Malley
      1. City / Schools Committee
      2. Integrated Waste Management Authority (IWMA)
      3. League of California Cities – CITIPAC Board Member
      4. SLO Council of Governments (SLOCOG)
      5. SLO Regional Transit Authority (SLORTA)

      Council Member Fonzi
      1. Air Pollution Control District
      2. City of Atascadero Design Review Committee
      3. City of Atascadero Finance Committee
      4. SLO Local Agency Formation Commission (LAFCo) - alternate

      Council Member Sturtevant
      1. City / Schools Committee
      2. Community Action Partnership of SLO County
      3. League of California Cities – Council Liaison

      1.  INDIVIDUAL DETERMINATION AND/OR ACTION
        1. City Council
        2. City Clerk
        3. City Treasurer
        4. City Attorney
        5. City Manager

      2. ADJOURNMENT
      Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in writtencorrespondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office.