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Arroyo Grande City Council
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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 12, 2017
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE



1.

CALL TO ORDER

2.

ROLL CALL

3.

MOMENT OF REFLECTION

4.

Flag Salute:

Cub Scout Pack 13 Den 3
5.

Agenda Review:

5.a. Closed Session Announcements 

Regular City Council Meeting of August 22, 2017:

a) Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Designated Representative: Debbie Malicoat, Administrative Services Director
Represented Employees:  Service Employees International Union, Local 620

5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.

SPECIAL PRESENTATIONS

6.a.

Honorary Proclamation Celebrating the 80th Anniversary of the Woman's Club of Arroyo Grande

7.

COMMUNITY COMMENTS AND SUGGESTIONS:

This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on maters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.

CITY MANAGER REPORT:

Correspondence/Comments as presented by the City Manager.
9.

CONSENT AGENDA:

The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.
9.a.

Consideration of Cash Disbursement Ratification

Recommended Action: Ratify the listing of cash disbursements for the period August 16, 2017 through August 31, 2017.
9.b.

Consideration of Approval of Minutes

Recommended Action: Approve the minutes of the Regular City Council Meetings of August 8, 2017 and August 22, 2017, as submitted.
9.c.

Consideration of Resolution Declaring Surplus Property

Recommended Action: Adopt a Resolution declaring certain property as surplus and authorizing its disposal/sale.
9.d.

Consideration of Approval of an Exclusive Vendor Police Tow Service Agreement

Recommended Action: Approve and authorize the City Manager to execute a two-year exclusive vendor police tow service agreement with College Towing South of Grover Beach for light-duty towing.
9.e.

Consideration of Acceptance of the Manhole Rehabilitation Project, PW 2017-03

Recommended Action: 1) Accept the project improvements as constructed by SoCal Pacific Construction Corporation in accordance with the plans and specifications for the Manhole Rehabilitation Project, PW 2017-03; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.
9.f.

Consideration of an Award of Contract to Souza Construction Inc. for Construction of the 2017 Street Repairs Project, PW 2017-04

Recommended Action: 1) Award a contract for the 2017 Street Repairs Project to Souza Construction Inc. in the amount of $531,316; and 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $53,132 for unanticipated costs during the construction phase of the project.
9.g.

Consideration of an Award of Contract to American Asphalt South Inc. for Construction of the 2017 Street Resurfacing Project, PW 2017-05

Recommended Action: 1) Award a contract for the 2017 Street Resurfacing Project to American Asphalt South Inc. in the amount of $171,524.71; and 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $17,152.47 for unanticipated costs during the construction phase of the project.
9.h.

Consideration of an Award of Contract to R. Burke Corporation for Construction of the 2017 Concrete Repairs Project, PW 2017-06

Recommended Action: 1) Award a contract for the 2017 Concrete Repairs Project to R. Burke Corporation in the amount of $165,777; and 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $16,577 for unanticipated costs during the construction phase of the project.
9.i.

Consideration of an Appropriation of Funds to Replace a Variable Frequency Drive at Lift Station No. 1

Recommended Action: Appropriate $15,000 from the Sewer Fund for purchase and installation of a new variable frequency drive at Lift Station No. 1.
9.j.

Consideration of Approval of an Agreement for the Northern Cities Management Area Annual Report and Monitoring Program

Recommended Action: Approve and authorize the Mayor to execute an Agreement for Consultant Services with GSI Water Solutions, Inc.
10.

public hearings:

None.
11.

OLD BUSINESS:

11.a.

Consideration of Report of Investigation Resulting from the Independent Investigation Jointly Authorized by the Arroyo Grande City Council and South San Luis Obispo County Sanitation District Board of Directors Pertaining to Conduct of Jim Hill in his Capacity as Mayor of Arroyo Grande and a Member of the Board of Directors of the South San Luis Obispo County Sanitation District

Recommended Action:  1) Review the independent Report of Investigation prepared by S.K. Nelson & Company under the direction of the law firm Liebert Cassidy Whitmore (LCW); 2) Consider waiving the attorney-client privilege and work product privilege related to the confidential memorandum prepared by LCW providing their legal conclusions and recommendations regarding the Report of Investigation; 3) Discuss options presented by Shelline Bennett of LCW for possible action in response to the findings contained in the Report of Investigation; and 4) Authorize additional funding to LCW to cover the cost of the investigation and legal services.
12.

new business:

None.
13.

COUNCIL COMMUNICATIONS:

Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda.  Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14.

COMMUNITY COMMENTS AND SUGGESTIONS:

This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.
15.

closed session:

None.
16.

ADJOURNMENT

All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.