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NOTICE OF SPECIAL MEETING OF THE GROVER BEACH CITY COUNCIL

A Special Meeting of the City Council of the City of Grover Beach is hereby called for Tuesday, June 19, 2018 at 6:00 p.m. at the City Hall, Council Chamber, 154 South 8th Street, Grover Beach, California to consider the matters set forth in the attached Special Meeting Agenda.

/s/______________________________

JOHN P. SHOALS, MAYOR

SPECIAL MEETING AGENDA

GROVER BEACH CITY COUNCIL

CITY HALL – COUNCIL CHAMBER

154 SOUTH 8TH STREET, GROVER BEACH, CALIFORNIA

TUESDAY, JUNE 19, 2018, 6:00 P.M.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the City Clerk's Office (473-4568) at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting.

CALL TO ORDER

ROLL CALL

City Council: Council Members Barbara Nicolls, Debbie Peterson, Mariam Shah,

Mayor Pro Tem Jeff Lee, and Mayor John Shoals.

AGENDA REVIEW

At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of the day. The Council should by motion adopt the agenda as presented or as revised.

CEREMONIAL CALENDAR

1.Certificates of Appreciation to Spring Garden Tour Participants

2.Certificate of Appreciation to Former Parks, Recreation & Beautification Commissioner Maalaea Quirk.

PUBLIC COMMUNICATIONS Any member of the public may address the Council for a period not to exceed three minutes total on any item described in this Agenda. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.

CONSENT AGENDA The following routine items listed below are scheduled for consideration as a group. Recommendations for each item are noted in parentheses. Members of the audience may speak on any item(s) listed on the Consent Agenda. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Items withdrawn from the Consent Agenda will be heard after the rest of the Consent Agenda is approved.

3.Treasurer’s Report for the Period May 25, 2018 – June 11, 2018.

(Recommended Action: Approve the Treasurer’s Report as submitted.)

VOICE VOTE

Agenda: Special City Council Meeting

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Tuesday, June 19, 2018

 

4.Treasurer’s Report for the 2016 Streets Bond Account - $8,000,000 (Measure K-14: Grover Beach Street Rehabilitation; Safety Improvement Bond Measure) for the Period May 25, 2018 – June 11, 2018.

(Recommended Action: Approve the Treasurer’s Report as submitted.)

VOICE VOTE

5.Treasurer’s Report for the 2017 Streets Bond Account - $15,000,000 (Measure K-14: Grover Beach Street Rehabilitation; Safety Improvement Bond Measure) for the Period May 25, 2018 – June 11, 2018.

Recommended Action: Approve the Treasurer’s Report as submitted.

VOICE VOTE

6.Minutes of the City Council Meeting on April 2, 2018.

(Recommended Action: Approved the minutes as submitted or revised.)

VOICE VOTE

7.Use of Transportation Development Impact Fees – Administrative Services Director Chapman. The City Council will consider amending the 2017-18 budget to allocate Transportation Development Impact Fees for the South 13th Street Project, which will result in additional funding for future Street Rehabilitation and Repair projects.

(Recommended Action: Adopt the Resolution to appropriate $110,000 in Transportation Development Impact Fee funding for the South 13th Street repair project.)

ROLL CALL VOTE

8.Award of Construction Contract, CIP 3312 Train Station Expansion Project, Federal Aid No. CML-5359(020) - Public Works Director/City Engineer Ray and Capital Improvement Project Manager Wiggin. The City Council will consider bids received for expansion of the Grover Beach Train Station.

(Recommended Action: Adopt the Resolution awarding the contract for construction of CIP 3312 Train Station Expansion Project to The J.F. Will Company, Inc., in the amount of $2,267,354.32 for the Base Bid; authorize the City Manager to sign and affirm construction change orders up to an aggregate of $226,735.00; and authorize the Mayor to execute the contract on behalf of the City.)

ROLL CALL VOTE

9.Award of Construction Management Contract for CIP 3312, Train Station Expansion Project - Public Works Director/City Engineer Ray and Capital Improvement Project Manager Wiggin. The City Council will consider awarding a contract for construction management, inspection, and materials testing associated with CIP 3312 Train Station Expansion Project.

(Recommended Action: Adopt the Resolution and, upon final approval from Caltrans authorizing the City to enter into a Professional Services Agreement with Cannon Corporation for construction management, inspection, and materials testing associated with CIP 3312, Train Station Expansion Project, authorize the Mayor to execute the agreement on behalf of the City.)

ROLL CALL VOTE

10.Amendments to the Police Department Trainee Program Compensation Plan and Hiring Incentive Program – Police Chief Peters and Management Analyst/Human Resources Mattocks. The City Council will consider recommended changes to both the Police Officer Trainee Program and Police Department Hiring Incentive Program to assist with recruitment efforts currently underway.

Agenda: Special City Council Meeting

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Tuesday, June 19, 2018

 

(Recommended Action: Adopt the Resolution amending the Compensation Plan for the Police Officer Trainee Program and amending the Police Officer Hiring Incentive Program.)

ROLL CALL VOTE

11.Agreement with the Five Cities Fire Authority for Emergency Communication Services - Police Chief Peters. The City Council will consider entering into a short-term agreement with the Five Cities Fire Authority to provide emergency communication services.

(Recommended Action: Adopt the Resolution approving the agreement with the Five Cities Fire Authority to provide Emergency Communication Services from July 1, 2018 until October 1, 2018 and authorize the Mayor to execute the agreement on behalf of the City.)

ROLL CALL VOTE

12.Grover Beach Police Management and Confidential Employee Group Memorandum of Understanding for 2018-2021 – City Manager Bronson and Management Analyst/Human Resources Mattocks. The City Council will consider entering into a three-year successor Memorandum of Understanding (MOU) for cost of living adjustments for sworn and non-sworn members.

(Recommended Action: Adopt the Resolution amending the Grover Beach Police Management and Confidential Employee Group Memorandum of Understanding for a three year term of 2018-2021.)

ROLL CALL VOTE

PUBLIC HEARING

13.Amendment to Development Application 10-03 – Request to Amend the Coastal Development Permit and Use Permit and Approve a One-Year Time Extension for the Grover Beach Lodge – Community Development Director Buckingham. The City Council will consider recommendations from the Planning Commission on the request for an amendment to the Coastal Development Permit and Use Permit to eliminate the standalone conference center and make minor modifications to the site and building, and for a one-year time extension for the Coastal Development Permit.

Project location: 55 West Grand Avenue, within the Coastal Zone in the Coastal Visitor

Serving (CVS) Zone. Applicant: Pacifica Companies.

A Final Environmental Impact Report (EIR) has been certified for the project. The proposed amendment does not require a subsequent EIR consistent with the California Environmental Quality Act Guidelines Section 15162.

Recommended Action: Adopt the Resolution to approve an amendment to Development Application 10-03 to amend the Coastal Development Permit and Use Permit and adopt the Resolution to approve a one-year time extension for the Grover Beach Lodge project.

ROLL CALL VOTE

REGULAR BUSINESS

14.Adoption of 2018-19 Budget – City Manager Bronson and Administrative Services Director Chapman. The City Council will consider the proposed budget for the coming fiscal year, which begins July 1, 2018. The budget identifies anticipated City revenues and planned expenditures for the following budget units: General Fund, Special Revenue Funds, and Enterprise Funds, including Water, Sewer, and the Capital Improvement Program.

Agenda: Special City Council Meeting

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Tuesday, June 19, 2018

 

Recommended Action: Review recommended changes to the 2018-19 Proposed Budget presented on June 4, 2018; adopt the Resolution to adopt and appropriate funds for the 2018-19 budget, adopt the Resolution to set the 2018-19 Appropriations Limit from Tax Proceeds, adopt the Resolution to establish authorized positions in departments for 2018-19, and adopt the Resolution to update the City’s Financial Policies.

ROLL CALL VOTE

15.Policy Direction on Transient Occupancy Tax and Business Tax Certificate Revenue Measures - City Manager Bronson and Administrative Services Director Chapman. The City Council will consider prospective revenue measures to provide additional ongoing funding for core City services.

Recommended Action: Receive information about potential Transient Occupancy Tax and Business Tax Certificate revenue measures and provide direction to staff on drafting ballot language for the Council’s consideration.

16.San Luis Obispo County Regional Code of Civility – City Manager Bronson. The City Council will consider, in coordination with other government agencies in the County, adopting a Code of Civility setting a common expectation of how all public business would be conducted in the region, at both the City Council and regional levels.

Recommended Action: Review and endorse a San Luis Obispo County Regional Code of Civility to complement the City’s existing Policies and Procedures for Conduct and Decorum at Council Meetings.

CITY MANAGER’S REPORTS AND COMMENTS

CITY ATTORNEY’S REPORTS AND COMMENTS

CLOSED SESSION

None at this time.

ADJOURNMENT

* * * * *

Staff reports or other written materials relating to each item of business referred to on this agenda are on file in the City Clerk’s Office and are available for public inspection and reproduction during normal business hours at City Hall, 154 South 8th Street, Grover Beach, CA. If you have questions regarding any agenda item, please contact the appropriate City Department.

Note: This agenda was prepared and posted pursuant to Government Code Section 54956. Please refer to the agenda posted at City Hall for any revisions or call the City Clerk’s Office at (805) 473-4567 for more information.

c:Mayor and Council Members Commissions & Committee Members City Manager; City Attorney Department Directors

Media: The Tribune / Coast News

Post (City Hall and Post Office)