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AGENDA SUMMARY
CITY COUNCIL/SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY MEETING
TUESDAY, APRIL 10, 2018
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE




1.

CALL TO ORDER

2.

Roll Call:

COUNCIL/BOARD
3.

MOMENT OF REFLECTION

4.

Flag Salute:

South County Historical Society
5.

Agenda Review:

5.a. Closed Session Announcements 

Special City Council Meeting of April 10, 2018:

a) CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214.

5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.

SPECIAL PRESENTATIONS

6.a.

Proclamation in Recognition of the San Luis Obispo Museum of Art

6.b.

Honorary Proclamation Declaring April 2018 as “Sexual Assault Awareness Month”

7.

COMMUNITY COMMENTS AND SUGGESTIONS:

This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.

CITY MANAGER/DIRECTOR REPORT:

Correspondence/Comments as presented by the City Manager and/or Department Directors.
8.a.

Request for Discussion and Direction to Staff to Prepare a Letter to the County of San Luis Obispo in Support of the 5Cities Homeless Coalition’s Request for Reconsideration of the Community Development Block Grant Allocations in the 2018 Action Plan Draft Allocations as it Relates to Funding for South County Homeless Services

9.

CONSENT AGENDA:Motion and Vote

The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.
9.a.

Consideration of Cash Disbursement Ratification

Recommended Action: Ratify the listing of cash disbursements for the period March 16, 2018 through March 31, 2018.

9.b.

Consideration of a Resolution Adopting the Amended and Restated 457 Deferred Compensation Plan and Trust Document and Including Optional Provisions

Recommended Action: Adopt a Resolution adopting the Amended and Restated 457 Deferred Compensation Plan and Trust Document, adding the optional provision for Roth Contributions and allowing part-time employees to participate in the Plan.
9.c.

Consideration of Subordination Agreement Between the City and Courtland-Arroyo Grande, L.P.Motion and Vote

Recommended Action: Approve and authorize the City Manager to execute a Subordination Agreement between the City and Courtland-Arroyo Grande, L.P. to facilitate refinancing of the project by the owners. 
9.d.

Consideration of Approval of Minutes

Recommended Action: Approve the minutes of the Regular City Council Meetings of March 13, 2018, and March 27, 2018, as submitted.
9.e.

Consideration of Annual Report and Adoption of Resolution of Intention for Levy of Annual Assessment for Arroyo Grande Tourism Business Improvement DistrictMotion and Vote

Recommended Action: 1) Receive and approve the annual report of the Arroyo Grande Tourism Business Improvement District (AGTBID) Advisory Board; 2) Adopt a Resolution of Intention to levy and collect assessments within the AGTBID area for Fiscal Year 2018-19 at the same rate as in Fiscal Year 2017-18; and 3) Set the date for the public hearing for May 22, 2018.
9.f.

Consideration of a First Time Extension to the Contract with Waterboys Plumbing, Inc. for the Plumbing Retrofit ProgramMotion and Vote

Recommended Action: 1) Approve the first time extension for the Plumbing Retrofit contract to Waterboys Plumbing, Inc. in the amount of $76,895.00; and 2) Authorize the Mayor to execute the time extension.
9.g.

Consideration of Adoption of Resolutions Ordering the Preparation and Filing of Annual Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting District No. 1, within Tract 1769, for Fiscal Year 2018-2019

Recommended Action: Adopt Resolutions ordering the preparation and filing of Annual Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2018-2019.
9.h.

Consideration of Temporary Use Permit 18-005; Authorization for the Sale of Beer and Wine at the 2018 Heritage Square Park Summer Concert Series Events and Application Fee Waiver; Location – Heritage Square Park; Applicant – South County Historical Society; Representative – Paul ProvenceMotion and Vote

Recommended Action: Adopt a Resolution approving Temporary Use Permit No. 18-005 to allow the sale of beer and wine at the 2018 Heritage Square Park Summer Concert Series and denying the request for an application fee waiver.
9.i.

Consideration of a Resolution Denying with Prejudice Conditional Use Permit 16-008; Construction of an Approximately 2,650 Square-Foot Fast-Food Restaurant with Drive-Thru; Location – 727 El Camino Real (Western Corner of El Camino Real, Faeh Avenue, and Bell Street); Applicant – ELA Foods, Inc.; Representative – Oasis AssociateMotion and Vote s

Recommended Action: Adopt a Resolution denying with prejudice Conditional Use Permit 16-008.
9.j.

Consideration of Amendment No. 1 to an Affordable Housing Agreement Between the City of Arroyo Grande as Housing Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency and Habitat for Humanity for San Luis Obispo County

Recommended Action: 1) Approve Amendment No. 1 to the Affordable Housing Agreement to allow a three (3) year time extension to commence the project; and 2) Authorize the Mayor to sign the Amendment. 
10.

public hearings:

None.
11.

Old Business:

None.
12.

NEW BUSINESS:

12.a.

Consideration of a Request to Allocate $7,500 from the City’s General Fund to the 5Cities Homeless Coalition to Assist with 2017-18 Warming Center OperationsMotion and Vote

Recommended Action: Consider appropriating $7,500 from the City’s General Fund unappropriated fund balance to the 5Cities Homeless Coalition to assist with their 2017-18 warming center operations.
12.b.

Consideration of Pavement Treatment Alternatives for the 2018 Street Repairs Project, PW 2018-04Motion and Vote

Recommended Action: Review alternative treatment options for the 2018 Street Repairs project and select Alternative 1 – Digouts and overlay, as the preferred alternative.
12.c.

Consideration of a Resolution Approving the City Council HandbookMotion and Vote

Recommended Action: Adopt a Resolution approving the City Council Handbook.
12.d.

Consideration of a Voluntary Early Retirement ProgramMotion and Vote

Recommended Action: Approve the Voluntary Early Retirement Program and appropriate up to $365,000 in unappropriated General Fund, Water Fund and Sewer Fund balances to support the Program, depending on employee participation.
13.

COUNCIL COMMUNICATIONS:

Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda.  Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14.

COMMUNITY COMMENTS AND SUGGESTIONS:

This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions, or to comment on any scheduled Closed Session items.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on matters not published on the agenda.
15.

closed session:

SUCCESSOR AGENCY

a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:

Property: APN: 006-151-027; Located at Faeh Avenue and El Camino Real Agency Negotiators: Debbie Malicoat, Finance Officer; Marty Indvik, Lee & Associates
Negotiating Parties: ELA Foods, Inc.
Under Negotiation: Price and terms of payment for sale of property

Adjourn to closed session.
16.

RECONVENE TO OPEN SESSION

Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped.
17.

ADJOURNMENT

All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande.  If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act.  To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2.  Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20.  The rebroadcast schedule is published at www.slo-span.org.