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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, NOVEMBER 10, 2015
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE



1.  CALL TO ORDER  
2.  ROLL CALL  
3.  MOMENT OF REFLECTION  
4.  FLAG SALUTE:  
Arroyo Grande In Bloom
5.  Agenda Review:  
5.a.  Closed Session Announcements 
The Mayor or City Attorney will announce reportable actions taken, if any, from the following meeting.

October 27, 2015:

- CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6:
Agency Designated Representative:  Dianne Thompson, City Manager
Employee Organization:  Service Employees International Union, Local 620

5.b.  Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
 
6. Special Presentations:  
None.
7.  COMMUNITY COMMENTS AND SUGGESTIONS:  
This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda.  Comments should be limited to those matters that are within the jurisdiction of the City Council.  The Brown Act restricts the Council from taking formal action on maters not published on the agenda.  In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8.  CITY MANAGER REPORT:  
Correspondence/Comments as presented by the City Manager.
9.  CONSENT AGENDA:  
The following routine items listed below are scheduled for consideration as a group.  The recommendations for each item are noted.  Any member of the public who wishes to comment on any Consent Agenda item may do so at this time.  Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action.  The City Council may approve the remainder of the Consent Agenda on one motion.    Motion and Vote
9.a. Consideration of Cash Disbursement Ratification  
Recommended Action: Ratify the listing of cash disbursements for the period October 16, 2015 through October 31, 2015.
Documents: CC 09.a. Cash Disbursements.pdf
9.b. Consideration of Statement of Investment Deposits  
Recommended Action: Receive and file the report listing the current investment deposits of the City, as of October 31, 2015, as required by Government Code Section 53646(b).
Documents: CC 09.b. Investment Deposits.pdf
9.c. Consideration of Approval of Minutes  
Recommended Action: Approve the minutes of the Regular Meeting of October 13, 2015, as submitted.
Documents: CC 09.c. Approval of Minutes 10_13_15.pdf
9.d.  Consideration of Temporary Use Permit Case No. 15-016; Authorizing the Closure of City Streets for the Annual Arroyo Grande Village Christmas Parade, November 29, 2015; Applicant --Doc Burnstein's Ice Cream Lab and the Arroyo Grande/Grover Beach Chamber of Commerce; Representative --Cat Keith      Motion and Vote
Recommended Action: Adopt a Resolution approving Temporary Use Permit 15-016 for the Annual Arroyo Grande Village Christmas Parade, and directing staff to implement safety measures, including closure of East and West Branch Street between Traffic Way and Mason Street, no parking zones, and the detour of automobile traffic on Sunday, November 29, 2015.
Documents: CC 09.d. TUP_Village Christmas Parade.pdf
9.e. Consideration of Acceptance of the Reservoir No. 5 Exterior Recoating Project, PW 2015-11   Recommended Action: 1) Accept the project improvements as constructed by Paso Robles Tank, Inc. in accordance with the plans and specifications for the Reservoir No. 5 Exterior Recoating Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed.
Documents: CC 09.e. Accept Reservoir No 5_Ext Recoating Project.pdf
9.f. Consideration of an Award of Contract to Fluid Resource Management for Construction of the Reservoir No. 2 Roof Recoating Project, PW 2015-13  
Recommended Action: 1) Award a contract for the Reservoir No. 2 Roof Recoating project to Fluid Resource Management in the amount of $47,718.94; 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $4,771.89 for unanticipated costs during the construction phase of the project; and 3) Direct the City Clerk to file a Notice of Exemption.
Documents: CC 09.f. Award Contract_Reservoir No 2_Roof Recoating Project.pdf
9.g. Consideration of a Resolution Amending Exhibit A of Resolution 4659 Relating to the Mandatory Penalties for Failing to Meet Declared Stage 1 Water Shortage Emergency Water Use Requirements for Customers whose Bi-Monthly Water Use is 10 Units or Less  
Recommended Action: Adopt a Resolution amending Exhibit A of Resolution 4659 relating to the mandatory penalties for the declared Stage 1 Water Shortage Emergency for customers whose bi-monthly Baseline Water amount is 10 units or less.
Documents: CC 09.g. Resolution_Water Shortage Requirements.pdf
9.h.   Consideration of Resolution Amending the Policy/Procedure for Conducting City Business Contained in the City Council Operations Manual      Motion and Vote
Recommended Action:  Adopt a Resolution amending the Policy/Procedure for Conducting City Council Business.
Documents: CC 09.h. Resolution_Amending Council Policy.pdf
10. PUBLIC HEARINGS:  
10.a.  Consideration of a Resolution Approving Staff Project 14-006; Chumash Basket at 126 South Mason Street and Harriet Quimby Relief Bench at 127 Short Street; Applicants --Yak Tityu Tiyyu Yak Tilhini Northern Chumash Tribe and Arroyo Grande in Bloom Public Art Committee      Motion and Vote      Motion and Vote
Recommended Action: Adopt a Resolution approving the Chumash basket sculpture and the Harriet Quimby relief bench and appropriate $2,000 from the General Fund into this project.
Documents: CC 10.a. Public Art Project.pdf
11. Old Business:  
None.
12. NEW BUSINESS:  
12.a.  Consideration of Removal of Planning Commissioner John Mack from the Planning Commission       Motion and  Vote  
Recommended Action:  Consider removal of John Mack from the Planning Commission.
Documents: CC 12.a. Consideration of Removal of Planning Commissioner.pdf
12.b.  Consideration of Appointments to the Visit San Luis Obispo Advisory Committee  
Recommended Action:  Appoint a Council Member and City Manager Thompson to the Visit San Luis Obispo Advisory Committee.      Motion and Vote
Documents: CC 12.b. Appts to the Visit SLO Advisory Committee.pdf
12.c.  Status of the South San Luis Obispo County Sanitation District Recycled Water Project and the Pismo Beach Recycled Water Facility     Motion and  Vote
Recommended Action:  Receive and file status reports regarding the South San Luis Obispo County Sanitary District recycled water project and the Pismo Beach Recycled Water Facilities Planning Study and direct staff to work collaboratively with south county jurisdictions on the development of a regional recycled water project.
Documents: CC 12.c. Status Reports_Recycled Water Projects.pdf
12.d.  Consideration of Approval of a Formal Endorsement of Interest Letter to San Luis Obispo County for the Zone 3 Emergency Water Supply Project --Excess Supply from the PG&E Seawater Desalination Facility      Motion and Vote
Recommended Action:  Approve a formal Endorsement of Interest letter to San Luis Obispo County Board of Supervisors for the Zone 3 Emergency Water Supply Project --Excess Supply from the PG&E Seawater Desalination Facility and direct staff to engage in discussions with the County.
Documents: CC 12.d. Endorsement for Zone 3 Emergency Water Supply Proj.pdf
13.  COUNCIL COMMUNICATIONS:  
Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda.
14.  Closed Session:  
a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:
Property: 214 E. Branch Street, Arroyo Grande
Agency Negotiator:  Teresa McClish, Community Development Director
Negotiating Party:  Randy Steiger, Remax Del Oro
Under Negotiation:  Price and terms of lease
15. RECONVENE TO OPEN SESSION  
Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped.
16. ADJOURNMENT  
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.

This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.

City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.