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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, MAY 14, 2019
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE

 

1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE:
  Central Coast Senior Center
5. Agenda Review:
  5.a.Closed Session Announcements
  None.
  5.b.Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.SPECIAL PRESENTATIONS:
  6.a. Honorary Proclamation Recognizing Rick Blankenburg for his 50 Years of Dedication to Special Olympics
   Documents:
   CC 2019-05-14_06a Proclamation Recognizing Rick Blankenburg.pdf
  6.b. Honorary Proclamation Declaring May 2019 as National Foster Care Month
   Documents:
   CC 2019-05-14_06b Proclamation_National Foster Care Month.pdf
  6.c Honorary Proclamation Declaring May 2019 as Public Service Recognition Month
   Documents:
   CC 2019-05-14_06c Proclamation_Public Service Recognition.pdf
7. COMMUNITY COMMENTS AND SUGGESTIONS:
  This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
   
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
    •   Please adhere to the following procedures when addressing the Council:
       
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
    • 8. CONSENT AGENDA:
      The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. Motion and Vote
     Motion and Vote
      8.a.Consideration Of Cash Disbursement Ratification
       Recommended Action: Ratify the listing of cash disbursements for the period April 16, 2019 through April 30, 2019.
       Documents:
       CC 2019-05-14_08a Cash Disbursements.pdf
      8.bConsideration of Approval of Minutes
       Recommended Action: Approve the minutes of the Regular City Council Meeting of April 23, 2019, as submitted.
       Documents:
       CC 2019-05-14_08b Approval of CC Minutes_04.23.19.pdf
      8.c.Consideration of Appointment to the Arroyo Grande Tourism Business Improvement District Advisory Board
       Recommended Action: Appoint Fred Reed to the Arroyo Grande Tourism Business Improvement District Advisory Board.
       Documents:
       CC 2019-05-14_08c Appointment to AGTBID Advisory Board_R.pdf
      8.d. Consideration of Temporary Use Permit No. 19-002; Authorization to Use City Property for a Beer and Food Festival on Saturday, October 12, 2019, and Waiver of Application Fees; Location – Heritage Square Park; Applicant – Arroyo Grande Village Improvement Association; Representative – Bob Lund
       Recommended Action: Adopt a Resolution approving Temporary Use Permit 19-002 and waiver of application fees.
       Documents:
       CC 2019-05-14_08d TUP_Beer and Food Festival.pdf
      8.e.Consideration to Adopt Resolution Accepting Public Improvements for Parcel Map AG 14-0098 Located at 1079 Farroll Avenue
       Recommended Action: Adopt a Resolution accepting public improvements for Parcel Map AG 14-0098 constructed by Terence and Linda Fibich. .
       Documents:
       CC 2019-05-14_08e Accept Public Improvements_1079 Farroll Ave.pdf
      8.f Consideration of an Amendment to the Agreement for Consultant Services with Quincy Engineering for the Swinging Bridge Project
       Recommended Action: Approve and authorize the Mayor to execute Amendment No. 3 to the Consultant Services Agreement with Quincy Engineering to complete the Design and Environmental Phase, in an amount not to exceed $26,000.
       Documents:
       CC 2019-05-14_08f Amend Agreement_Swinging Bridge Project.pdf
      8.gConsideration of a Project Update and Appropriation of a Budget Supplement for the Systemic Safety Analysis Report (SSAR)
       Recommended Action: Appropriate $8,904 from the Community Development Contractual Services account for the scope of services.
       Documents:
       CC 2019-05-14_08g Appropriation_Systemic Safety Analysis Report.pdf
      8.hConsideration of Approval of a Second Amendment to the Agreement for Consultant Services with GHD Inc. for the General Plan Circulation Element Update (GPA 19-001)
       Recommended Action: Approve Amendment No. 2 to the Agreement with GHD Inc. for preparation of the General Plan Circulation Element Update, Transportation Impact Analysis Report Guidelines, Transportation Impact Fee Update, and required environmental review.
       Documents:
       CC 2019-05-14_08h Amend Agreement__Circulation Element Update.pdf
      8.iConsideration of an Award of Contract to Lyles Utility Construction, LLC for the Lift Station No. 1 Force Main Replacement Project, PW 2017-07
       Recommended Action: 1) Award a contract for the Lift Station No. 1 Force Main Replacement Project to Lyles Utility Construction, LLC in the amount of $644,281.60; and 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $64,428.16, for unanticipated costs during the construction phase of the project.
       Documents:
       CC 2019-05-14_08i Award Contract_Lift Station No. 1 Force Main Replacement.pdf
      8.jConsideration of an Award of Contract to R. Burke Corporation for the Sierra Drive Drainage Improvements Project, PW 2018-02
       Recommended Action: 1) Award a contract for the Sierra Drive Drainage Improvements Project to R. Burke Corporation in the amount of $86,700; and 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $8,670, for unanticipated costs during the construction phase of the project.
       Documents:
       CC 2019-05-14_08j Award Contract_Sierra Drive Drainage Improvement.pdf
      8.kConsideration of a Second and Final Time Extension to the Contract with Waterboys Plumbing, Inc. for the Plumbing Retrofit Program
       Recommended Action: 1) Approve the Second Amendment to the Contract for the Plumbing Retrofit Program with Waterboys Plumbing, Inc. in the amount of $51,170; and 2) Authorize the Mayor to execute the Second Amendment.
       Documents:
       CC 2019-05-14_08k Amend Contract_Plumbing Retrofit Program.pdf
    9. PUBLIC HEARINGS:
      None
    10. OLD BUSINESS:
      None 
    11.NEW BUSINESS:
      11.a.Discussion by the City Council Related to Visioning and Other Strategic Planning Techniques
       Recommended Action: Receive information about various visioning and other strategic planning options and provide direction to staff.
       Documents:
       CC 2019-05-14_11a Discussion_Visioning and Strategic Planning.pdf
    12. COUNCIL COMMUNICATIONS:
      Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
    13. CLOSED SESSION:
      a)Conference With Legal Counsel- Anticipated Litigation - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One case
      Adjourn to Closed Session
    14.RECONVENE TO OPEN SESSION
      Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped.
    15. ADJOURNMENT
    All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
    This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website atwww.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.
    City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.