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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, 
OCTOBER 13, 2020
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE

In compliance with the State and County Shelter at Home Orders, and pursuant to the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City Council meetings will be held by teleconference only until further notice. Meetings can be viewed on Channel 20 and are live-streamed on the City’s website and on  www.slo-span.org .  Members of the public may provide public comment during the meeting by calling 1-833-493-5844 or by submitting written public comments to the Clerk of the Council at publiccomment@arroyogrande.org
 
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW:
 5.a.Closed Session Announcements

None
 5.b.Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.SPECIAL PRESENTATIONS
 6.a. Update Regarding Countywide COVID-19 Efforts
   Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary.
   Documents:
    CC 2020-10-13_06a Update Regarding Countywide COVID-19 Efforts.pdf
 6.b. City Manager Communications
   Documents:
    CC 2020-10-13_06b City Manager Communications.pdf
 6.c. Honorary Proclamation Declaring October 2020 As “Domestic Violence Awareness Month”
   Documents:
    CC 2020-10-13_06c Proclamation_Domestic Violence Awareness Month.pdf
 6.d. Presentation By Central Coast Community Energy - Annual Member Agency Update
   Documents:
    CC 2020-10-13_06d Presentation by Central Coast Community Energy.pdf
   
7. COMMUNITY COMMENTS AND SUGGESTIONS:
  This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8. CONSENT AGENDA:
  
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
Motion and Vote
 8.a.Consideration Of Cash Disbursement Ratification
   Recommended Action: Ratify the listing of cash disbursements for the period September 16, 2020 through September 30, 2020.

Documents:

    CC 2020-10-13_08a Cash Disbursements.pdf
 8.b.Consideration Of A Resolution Authorizing The Deposit Of City Funds In Various Financial Institutions
   Recommended Action: Adopt a Resolution authorizing the deposit of City funds in various financial intuitions and updating the names of designated employees in certain positions who are authorized to make deposits of City funds and enter into banking or investment arrangements.

Documents:
    CC 2020-10-13_08b Authorizing Deposit of City Funds in Various Financial Institutions.pdf
 8.c.Consideration Of Approval Of Minutes
   Recommended Action: Approve the minutes of the Regular City Council Meeting of September 22, 2020, as submitted.

Documents:
    CC 2020-10-13_08c Approval of CC Minutes_09-22-20.pdf
 8.d.Adoption Of A Resolution Declaring A Continued Local Emergency Related To The Coronavirus (COVID-19) Pandemic
   Recommended Action: Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.

Documents:
    CC 2020-10-13_08d Continued Local Emergency COVID19.pdf
 8.e.Cancellation Of The December 22, 2020 City Council Meeting
   Recommended Action: Cancel the regularly scheduled Council meeting of December 22, 2020 due to the holiday.

Documents:
    CC 2020-10-13_08e Cancellation of December 22 City Council Meeting.pdf
 8.f. Consideration Of Program Supplement No. F018 To Administering Agency-State Agreement For Federal Aid Project No. 05-5199F15 And Award Of Contract To Quincon, Inc. For Construction Of The Habitat Mitigation Phase Of The Bridge Street Bridge Rehabilitation Project, PW 2020-08
   Recommended Action: 1) Adopt a Resolution authorizing the Mayor to execute Program Supplement No. F018 to Administering Agency-State Agreement for Federal-aid Project No. 05-5199F15; 2) Award a contract for the Habitat Mitigation Phase of the Bridge Street Bridge Rehabilitation Project to Quincon Inc. in the amount of $317,419; 3) Authorize the City Manager to approve change orders for 10% of the contract amount, $317,419, for unanticipated costs during the construction phase of the project (total construction costs = $317,419 + $31,741 = $349,160); and 4) transfer $166,060 of Local Sales Tax funds from the Annual Pavement Management Program budget to the subject project.

Documents:
    CC 2020-10-13_08f Award Contract_Bridge Street Bridge Habitat Mitigation Phase.pdf
 8.gConsideration Of An Amendment To The Fiscal Year 2020-21 Capital Improvement Budget For The Five Cities Fire Authority Station 1 Security Fencing And Gate Project, PW 2020-12
   Recommended Action: 1) Authorize the City Manager to approve change orders for 10% of the contract amount for unanticipated costs during the construction phase of the project (total construction costs = $23,190 (contract amount) + $2,319 (10% contingency) = $25,509); 2) find that project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a) and direct the City Clerk to file a Notice of Exemption; and 3) approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program budget to add $2,509 of Fire Impact Fees for the subject project.

Documents:
    CC 2020-10-13_08g CIP Budget Amendment_Security Fencing and Gate Project.pdf
   
9.PUBLIC HEARINGS:
  None
10.OLD BUSINESS:
 None
11.NEW BUSINESS:
 11.a. Consideration Of Fiscal Year 2019-20 Year-End Financial Status Report
   Recommended Action: Receive an update on the CARES Act 2020 funding and provide direction to staff on use of those funds, including consideration of an allocation of a portion of the City’s CARES Act revenue to a business assistance grant program, the Community Service Grant program, and/or a grant for holiday lights in the Village.

Documents:
    CC 2020-10-13_11a FY 2019-20 Year End Financial Status Report.pdf
 11b.
Consideration Of An Update On CARES Act 2020 Funding And Direction And Authorization On The Use Of Those Funds
Motion and Vote
   Recommended Action: Receive an update on the CARES Act 2020 funding and provide direction to staff on use of those funds, including consideration of an allocation of a portion of the City’s CARES Act revenue to a business assistance grant program, the Community Service Grant program, and/or a grant for holiday lights in the Village.

Documents:
    CC 2020-10-13_11b Update on CARES Act 2020 Funding.pdf
12. COUNCIL COMMUNICATIONS:
 Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
13.CLOSED SESSION:
  a) 

PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957:

Title: City Attorney

  Announcement(s) of any reportable action(s) taken in Closed Session will be made at the beginning of the next City Council meeting as this portion of the meeting is not recorded or videotaped
14.ADJOURNMENT
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.