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Arroyo Grande Agenda
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, NOVEMBER 24, 2020

6:00 P.M.

Please click the link below to join the Zoom Meeting:
https://us02web.zoom.us/j/89129208197
Webinar ID: 891 2920 8197
Or by Telephone: 1-669-900-6833; 1-346-248-7799; 1-253-215-8782

In compliance with the State and County Shelter at Home Orders, and pursuant to the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City Council meetings will be held by teleconference only until further notice. Meetings can be viewed on Channel 20 and are live-streamed on the City’s website and on www.slo-span.org . Members of the public may provide public comment during the meeting by calling 1-833-493-5844 or by submitting written public comments to the Clerk of the Council at publiccomment@arroyogrande.org.
 
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE:
5. AGENDA REVIEW:
  5.a. Closed Session Announcements
  None
  5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6. SPECIAL PRESENTATIONS
  6.a. Update Regarding Countywide COVID-19 Efforts
      Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary.
      Documents:
        CC 2020-11-10_06a Update Regarding Countywide COVID-19 Efforts.pdf
         
  6.b. City Manager Communications
      Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary.
      Documents:
        CC 2020-11-24_06b City Manager Communications.pdf
  6.c. Update Regarding Business Assistance Grant Program
      Documents:
        CC 2020-11-24_06c Update Regarding Business Assistance Grant Program.pdf
7. COMMUNITY COMMENTS AND SUGGESTIONS:
    This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar:
  • https://us02web.zoom.us/j/89129208197; Webinar ID: 891 2920 8197
  • Or Telephone Attendee: 1-669-900-6833; 1-346-248-7799; 1-253-215-8782; Press * 9 to “raise hand” for public comment

  • The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
    • Direct City staff to assist or coordinate with you.
    • A Council Member may state a desire to meet with you.
    • It may be the desire of the Council to place your issue or matter on a future Council agenda.
    Please adhere to the following procedures when addressing the Council:
    • Comments should be limited to 3 minutes or less.
    • Your comments should be directed to the Council as a whole and not direct to individual Council member
    • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
     
8. CONSENT AGENDA:
    The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
  8.a. Consideration Of Cash Disbursement Ratification
      Recommended Action: Ratify the listing of cash disbursements for the period November 1, 2020 through November 15, 2020.
      Documents:
        CC 2020-11-24_08a Cash Disbursements.pdf
  8.b. Consideration Of Statement Of Investment Deposits
      Recommended Action: Receive and file the attached report listing of investment deposits of the City of Arroyo Grande, as of October 31, 2020, as required by Government Code Section 53646(b).

Documents:
        CC 2020-11-24_08b Statement of Investment Deposits.pdf
  8.c. Consideration Of Resolution Accepting The Status Report On Development Impact Fees (AB-1600)
      Recommended Action: Adopt a Resolution accepting the status report on the receipt and use of Development Impact Fees (AB-1600) during the fiscal year ending June 30, 2020.

Documents:
        CC 2020-11-24_08c AB1600_FY19-20 Status Report Development Impact Fees.pdf
  8.d. Consideration Of Annual Adjustment Of Development Impact Fees
      Recommended Action: Adopt a Resolution approving the annual adjustment to the City’s Development Impact Fees based on changes in the Engineering News Record (ENR) Construction Cost Index (CCI).

Documents:
        CC 2020-11-24_08d Annual Adjustment of Development Impact Fees.pdf
  8.e. Consideration Of Adjustment Of Sewer Connection Fees Based On Changes In The Engineering News Record Construction Cost Index
      Recommended Action: Adopt a Resolution approving the annual adjustment to the City’s Sewer Connection Fees based on changes in the Engineering News Record (ENR) Construction Cost Index (CCI).

Documents:
        CC 2020-11-24_08e Adjustment of Sewer Connection Fees.pdf
  8.f. Consideration Of Approval Of Minutes
      Recommended Action: Approve the minutes of the Regular City Council Meeting of November 10, 2020, as submitted.

Documents:
        CC 2020-11-24_08f Approval of Minutes_11-10-20.pdf
  8.g. Consideration Of Modifications To The Citywide Records Retention Schedule
      Recommended Action: Adopt a Resolution approving a modified Citywide Records Retention Schedule and authorizing the destruction of certain City records.

Documents:
        CC 2020-11-24_08g Records Retention Schedule Update.pdf
  8.h. Adoption Of A Resolution Declaring A Continued Local Emergency Related To The Coronavirus (COVID-19) Pandemic
      Recommended Action: Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.

Documents:
        CC 2020-11-24_08h Continued Local Emergency COVID19.pdf
  8.i. Consideration Of A Resolution Authorizing The Community Development Director To Submit An Application For Regional Early Action Planning Grants Program (Staff Project 20-002) And Approve A Corresponding Budget Amendment Request In The Amount Of $104,053 To Department 4130-Planning For Consulting Services
      Recommended Action: 1) Adopt a Resolution authorizing the Community Development Director to submit an application for the Regional Early Action Planning Grants Program; and 2) Approve a Budget Amendment Request in the amount of $104,053 to Department 4130-Planning for consulting services.

Documents:
        CC 2020-11-24_08i Jurisdictional REAP Grants Program.pdf
  8.j. Consideration To Approve An Amendment To Agreement For Consultant Services With Quincy Engineering, Inc.; Approve An Amendment To Contract For Consultant Services With Filippin Engineering, Inc.; And Approve A Corresponding Budget Amendment Request In The Amount Of $389,590 To Fund 350-Capital Improvement Program For The Bridge Street Bridge Rehabilitation And Habitat Mitigation Projects
      Recommended Action: 1) Approve a Tenth Amendment to the Agreement for Consultant Services ("Tenth Amendment") with Quincy Engineering, Inc. for additional construction engineering services; 2) Approve a Third Amendment to the Contract for Consultant Services ("Third Amendment") with Filippin Engineering, Inc. for additional construction management and inspection services; and 3) Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program budget to add $389,590 of HBP funds to the Bridge Street Bridge Rehabilitation and Habitat Mitigation projects.

Documents:
        CC 2020-11-24_08j Amendment to Agreements_Quincy_Filippin_Bridge Street Bridge.pdf
  8.k. Monthly Water Supply And Demand Update
    Recommended Action: Receive and file the monthly Water Supply and Demand Report.

Documents:
        CC 2020-11-24_08k Monthly Water Supply and Demand Update October 2020.pdf
9. PUBLIC HEARINGS:
  9.a. Consideration Of Adoption Of An Ordinance Amending Provisions In Chapters 8.04 And 15.04 Of The AGMC Related To The Adoption By Reference Of The 2019 Calif Fire Code, 2018 International Fire Code, 2019 Calif Building Code, 2018 International Building Code, 2019 Calif Residential Code, 2018 International Residential Code, 2019 Calif Electrical Code, 2019 Calif Mechanical Code, 2019 Calif Plumbing Code, 2019 Calif Green Bldg Code, 2019 Calif Existing Bldg Code, 2018 International Existing Bldg Code, 2019 Calif Energy Code, 2019 Calif Historical Bldg Code, And The 2018 International Property Maintenance Code, Amending Section 15.10.040 Related To Stop Work Notices And Repealing AGMC Section 8.32.200 Relating To Recycling Of Construction And Demolition Debris
      Recommended Action: Conduct the public hearing and adopt an Ordinance amending provisions of the Arroyo Grande Municipal Code and adopting by reference the various 2019 California Building Codes and Fire Code, as well as the 2018 International Fire Code, 2018 International Existing Building Code, and 2018 International Property Maintenance Code.

Documents:
          CC 2020-11-24_09a Adoption of Ordinance_Building Codes 2019.pdf
10. OLD BUSINESS:
  None
11. NEW BUSINESS:
  11.a. Consideration Of Fiscal Year 2020-21 First Quarter Financial Status Report And Request To Approve Four Budget Adjustment Requests
      Recommended Action: 1) Consider, receive, and file the FY 2020-21 First Quarter Financial Status Report; and 2) Approve four Budget Adjustment Requests in Attachment A.

Documents:
        CC 2020-11-24_11a FY 2020-21 First Quarter Financial Status Report.pdf
  12. CITY COUNCIL REPORTS:
    This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating.
    (a) MAYOR RAY RUSSOM:
        1. California Joint Powers Insurance Authority (CJPIA)
        2. South San Luis Obispo County Sanitation District (SSLOCSD)
        3. Tourism Business Improvement District Advisory Board
        4. Other
    (b) MAYOR PRO TEM STORTON:
        1. Brisco/Halcyon Interchange Subcommittee
        2. Five Cities Fire Authority (FCFA)
        3. Integrated Waste Management Authority Board
        4. South County Chambers of Commerce Governmental Affairs Committee
        5. Other
    (c) COUNCIL MEMBER BARNEICH:
        1. Homeless Services Oversight Board (HSOC)
        2. Zone 3 Water Advisory Board
        3. Other
    (d) COUNCIL MEMBER PAULDING:
        1. Air Pollution Control District (APCD)
        2. Brisco/Halcyon Interchange Subcommittee
        3. Council of Governments/Regional Transit Authority (SLOCOG/RTA)
        4. South County Transit (SCT)
        5. Other
    (e) COUNCIL MEMBER GEORGE:
        1. Community Action Partnership San Luis Obispo (CAPSLO)
        2. County Water Resources Advisory Committee (WRAC)
        3. Regional Water Initiatives
        4. Visit SLO CAL Advisory Board
        5. Other
           
13. COUNCIL COMMUNICATIONS:
    Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
14. CLOSED SESSION:
    SUCCESSOR AGENCY
    a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:
    Property: APN: 006-151-027; Located at Faeh Avenue and El Camino Real
Agency Negotiators: Whitney McDonald, City Manager
Negotiating Parties: ELA Foods, Inc.
Under Negotiation: Price and terms of payment

Announcement(s) of any reportable action(s) taken in Closed Session will be made at the beginning of the next Regular City Council meeting as this meeting is not recorded or videotaped.
15. ADJOURNMENT
   
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.