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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, 
SEPTEMBER 8, 2020
6:00 P.M.
ARROYO GRANDE CITY COUNCIL CHAMBERS
215 E. BRANCH STREET, ARROYO GRANDE

In compliance with the State and County Shelter at Home Orders, and pursuant to the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City Council meetings will be held by teleconference only until further notice. Meetings can be viewed on Channel 20 and are live-streamed on the City’s website and on  www.slo-span.org .  Members of the public may provide public comment during the meeting by calling 1-833-493-5844 or by submitting written public comments to the Clerk of the Council at publiccomment@arroyogrande.org
 
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW:
 5.a.Closed Session Announcements
None
 5.b.Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived
6.SPECIAL PRESENTATIONS
 6.a. Update Regarding Countywide COVID-19 Efforts
   Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary.
   Documents:
    CC 2020-09-08_06a Update Regarding Countywide COVID-19 Efforts.pdf
7. COMMUNITY COMMENTS AND SUGGESTIONS:
  This public comment period is an invitation to members of the community to present issues, thought, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
  • Direct City staff to assist or coordinate with you.
  • A Council Member may state a desire to meet with you.
  • It may be the desire of the Council to place your issue or matter on a future Council agenda.
Please adhere to the following procedures when addressing the Council:
  • Comments should be limited to 3 minutes or less.
  • Your comments should be directed to the Council as a whole and not direct to individual Council member
  • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
8. CONSENT AGENDA:
  
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
Motion and Vote
 8.a.Consideration Of Cash Disbursement Ratification
   Recommended Action: Ratify the listing of cash disbursements for the period August 16, 2020 through August 31, 2020.

Documents:

    CC 2020-09-08_08a Cash Disbursements.pdf
 8.b.Consideration Of Approval Of Minutes
   Recommended Action: Approve the minutes of the Special City Council Meeting of August 18, 2020 and the Regular City Council Meeting of August 25, 2020, as submitted.

Documents:
    CC 2020-09-08_08b Approval of CC Minutes_08-18-20sp_08-25-20.pdf
 8.c.Adoption Of A Resolution Declaring A Continued Local Emergency Related To The Coronavirus (COVID-19) Pandemic
   Recommended Action: Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.
Documents:
    CC 2020-09-08_08c Continued Local Emergency COVID19.pdf
 8.d.Consideration Of Grant Acceptance From The Office Of Traffic Safety For Traffic/DUI Enforcement And Approval Of A Budget Amendment Request For FY 2020-21 In The Amount Of $42,000 To Department 4209-OTS Special Grant Program
   Recommended Action: 1) Adopt a Resolution authorizing the Chief of Police to execute a grant agreement with the California Office of Traffic Safety (OTS) to accept grant funding through the Selective Traffic Enforcement Program (STEP) for traffic and driving under the influence (DUI) enforcement services; and 2) Approve a Budget Amendment Request for FY 2020-21 in the amount of $42,000 to department 4209-OTS Special Grant Program.

Documents:
    CC 2020-09-08_08d Acceptance of Traffic Safety Grant.pdf
 8.e.Consideration Of Approval Of Agreement For Contractor Services With Quincon, Inc., Environmental Exemption, And An Amendment To The Fiscal Year 2020-21 Capital Improvement Budget For The Police Station Evidence Room Secondary Access Project, PW 2020-10
   Recommended Action: 1) Approve and authorize the Acting City Manager to execute an Agreement for Contractor Services with Quincon, Inc. in the amount of $16,890 for the Police Station Evidence Room Secondary Access Project, PW 2020-10; 2) Authorize the Acting City Manager to approve change orders for 10% of the contract amount, $18,579, for unanticipated costs during the construction phase of the project; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 and direct the City Clerk to file a Notice of Exemption; and 4) Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program budget to add $8,579 of Police Impact Fees for the subject project.

Documents:
    CC 2020-09-08_08e Agreement_Evidence Room Secondary Access Project.pdf
 8.f.Consideration Of Letter To The Governor Regarding COVID-19 Restrictions On Personal Care Services
   Recommended Action: Approve and authorize the Mayor to send a letter to the Governor regarding the reopening plan for personal care services such as nail salons as a result of the COVID-19 pandemic.

Documents:
    CC 2020-09-08_08f Letter to Governor_Personal Care Services.pdf
9.PUBLIC HEARINGS:
 None 
10.OLD BUSINESS:
 None 
11.NEW BUSINESS:
 11.a.
Discussion And Consideration Of Policy Establishing Thresholds Of Significance For Evaluating Transportation Impacts Under The California Environmental Quality Act Pursuant To SB 743
Motion and Vote
   Recommended Action: Adopt a Resolution adopting the policy establishing thresholds of significance for evaluating transportation impacts under CEQA in compliance with SB 743.

Documents:
    CC 2020-09-08_11a CEQA VMT Policy.pdf
 11.b.
Consideration Of Appointment Of Voting Delegates For The Virtual League Of California Cities Annual Conference And Direction Regarding The Annual Conference Resolution
Motion and Vote
   Recommended Action: 1) Appoint one Council Member as the voting delegate and one Council Member as the alternate voting delegate for the virtual League of California Cities Annual Conference; and 2) Provide direction to the voting delegates regarding a City position on the League of California Cities Resolution concerning an amendment to the Communications Decency Act of 1996.

Documents:
    CC 2020-09-08_11b LOCC Voting Delegates.pdf
 11.c.
Consideration Of: (1) Resolution Appointing Whitney McDonald As City Manager And Approving Related Employment Agreement; (2) Adoption Of Resolution Establishing The Position Of Assistant City Manager/Public Works Director, And Establishing A Salary Range For The Position And Amending The Citywide Combined Salary Schedule; And (3) Approving Amendment Of Employment Agreement With Bill Robeson For Position Of Assistant City Manager/Public Works Director
Motion and Vote
Motion and Vote
Motion and Vote
   Recommended Action: 1) Adopt the Resolution appointing Whitney McDonald as City Manager and approving the Employment Agreement; 2) Adopt the Resolution establishing the position of Assistant City Manager/Public Works Director and a salary range for the position, and amending the Citywide combined salary schedule; and 3) Approve the Amendment to Employment Agreement with Bill Robeson for the position of Assistant City Manager/Public Works Director.

Documents:
    CC 2020-09-08_11c Appointment of City Manager_Establishing Assistant City Manager_Public Works Director Position_R.pdf
12. COUNCIL COMMUNICATIONS:
 Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
13.CLOSED SESSION:
 None 
14.ADJOURNMENT
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.