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AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, JUNE 8, 2021

SPECIAL MEETING AT 5:00 P.M.
REGULAR MEETING AT 6:00 P.M.


Please click the link below to join the Zoom Meeting:
https://us02web.zoom.us/j/89129208197

Webinar ID: 891 2920 8197

Or by Telephone: 1-669-900-6833; 1-346-248-7799; 1-253-215-8782

In compliance with the State and County Shelter at Home Orders, and pursuant to the Governor’s Executive Order N-29-20, which allows for a deviation of teleconference rules required by the Ralph M. Brown Act, City Council meetings will be held by teleconference only until further notice. Meetings can be viewed on Channel 20 and are live-streamed on the City’s website and on www.slo-span.org . Members of the public may provide public comment during the meeting by calling 1-833-493-5844 or by submitting written public comments to the Clerk of the Council at publiccomment@arroyogrande.org.
 
SPECIAL MEETING 5:00 P.M.
CALL TO ORDER
ROLL CALL
FLAG SALUTE
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CLOSED SESSION
The City Council will recess to a closed session for the following:
  
a)CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6:
Agency Negotiator: Whitney McDonald, City Manager
Represented Employees: Service Employees International Union (SEIU) Local 620
b)CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6:
Agency Designated Representative: Whitney McDonald, City Manager
Employee Organization: Arroyo Grande Police Officers’ Association (AGPOA)
RECONVENE
The City Council will reconvene to open session at 6:00 p.m. in conjunction with the City Council Regular Meeting and announcement(s) of any reportable action(s) taken in closed session will be made under Item 5.a.
  
REGULAR MEETING 6:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE
5. AGENDA REVIEW:
 5.a.Closed Session Announcements
The City Attorney will announce reportable actions taken, if any, from the Special Meeting at 5:00 p.m.:
 Special Meeting of June 8, 2021
 a)CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6:
Agency Negotiator: Whitney McDonald, City Manager
Represented Employees: Service Employees International Union (SEIU) Local 620
 b)CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6:
Agency Designated Representative: Whitney McDonald, City Manager
Employee Organization: Arroyo Grande Police Officers’ Association (AGPOA)
 5.b.Ordinances read in title only
 None.
6.SPECIAL PRESENTATIONS
 6.a. Update Regarding Countywide COVID-19 Efforts
   Recommended Action: Receive update, accept public comments, discuss, and provide direction, as necessary.
   Documents:
    CC 2021-06-08_06a Update Regarding Countywide COVID-19 Efforts.pdf
 6.b. City Manager Communications
   Recommended Action: Receive correspondence/comments as presented by the City Manager and provide direction, as necessary.
   Documents:
    CC 2021-06-08_06b City Manager Communications.pdf
 6.c. Honorary Proclamation Declaring June 19, 2021 As “Juneteenth Day” In Arroyo Grande
   Documents:
    CC 2021-06-08_06c Honorary Proclamtion_Juneteenth Day.pdf
7. COMMUNITY COMMENTS AND SUGGESTIONS:
  This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. Members of the public may provide public comment remotely by joining the Zoom meeting utilizing one of the methods provided below. Please use the “raise hand” feature to indicate your desire to provide public comment.

Click the link below to join the webinar:
  • https://us02web.zoom.us/j/89129208197; Webinar ID: 891 2920 8197
  • Or Telephone Attendee: 1-669-900-6833; 1-346-248-7799; 1-253-215-8782; Press * 9 to “raise hand” for public comment

  • The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:
    • Direct City staff to assist or coordinate with you.
    • A Council Member may state a desire to meet with you.
    • It may be the desire of the Council to place your issue or matter on a future Council agenda.
    Please adhere to the following procedures when addressing the Council:
    • Comments should be limited to 3 minutes or less.
    • Your comments should be directed to the Council as a whole and not direct to individual Council member
    • Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted.
  
8. CONSENT AGENDA:
  
The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion.
Motion and Vote
 8.a.Consideration Of Cash Disbursement Ratification
   Recommended Action: Ratify the listing of cash disbursements for the period May 16, 2021 through May 31, 2021.
   Documents:
    CC 2021-06-08_08a Cash Disbursements.pdf
 8.b.Consideration Of Fiscal Year 2021-22 Appropriation Limit
   Recommended Action: Adopt a Resolution establishing the appropriation limit from tax proceeds for Fiscal Year 2021-22.

Documents:
    CC 2021-06-08_08b Appropriation Limit FY 2021_22.pdf
 8.c.Consideration Of Approval Of Minutes
   Recommended Action: Approve the minutes of the Special and Regular City Council Meeting of May 25, 2021, as submitted.

Documents
    CC 2021-06-08_08c Approval of Minutes_05-25-21.pdf
 8.d.Adoption Of Resolution Declaring A Continued Local Emergency Related To The Coronavirus (COVID-19) Pandemic
   Recommended Action: Adopt a Resolution declaring a continued local emergency related to the Coronavirus (COVID-19) pandemic.

Documents:
    CC 2021-06-08_08d Continued Local Emergency COVID19.pdf
 8.e.Consideration To Approve A Budget Adjustment To Appropriate $14,000, Including $10,000 Of K-9 Donations, For The Purchase Of Ballistic Helmets
   Recommended Action: Approve a budget adjustment to the Police Department budget to record the $10,000 of K-9 Donations as revenue and appropriate the expenditure of $14,000 for Ballistic Helmets for Fiscal Year 2020-21.

Documents:
    CC 2021-06-08_08e Approval of Purchase of Ballistic Helmets_R.pdf
 8.f.Consideration To Approve The Memorandum Of Understanding Between The Arroyo Grande Police Department And The Lucia Mar School District For School Resource Officer Services
   Recommended Action: Approve an MOU between the City of Arroyo Grande and the Lucia Mar Unified School District (LMUSD) to share the cost of salary and benefits for one School Resource Officer (SRO) position in Fiscal Year (FY) 2021-22 and authorize the Chief of Police to execute the MOU.

Documents:
    CC 2021-06-08_08f School Resource Officer Services_MOU.pdf
 8.g.Consideration To Approve Construction Plans & Specifications And California Environmental Quality Act Exemption For The 2021 Concrete Repairs Project, PW 2021-02
   Recommended Action: 1) Approve the construction plans & specifications for the 2021 Concrete Repairs Project, PW 2021-02; 2) Authorize staff to advertise for construction bids; 3) Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guidelines Section 15301(c); and 4) Direct the City Clerk to file a Notice of Exemption.

Documents:
    CC 2021-06-08_08g Concrete Repairs Project_2021.pdf
 8.h. Consideration Of Approval Of Engineer’s Reports And Adoption Of Resolutions Declaring The City’s Intention To Levy And Collect Assessments For The Parkside Village Assessment District, Grace Lane Assessment District And Landscaping And Lighting District No. 1, Within Tract 1769, For Fiscal Year 2021-2022
   Recommended Action: 1) Approve the Engineer’s Reports for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2021-2022; 2) Adopt Resolutions declaring the intention to levy and collect assessments for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, for Fiscal Year 2021-2022; and 3) Set a public hearing for June 22, 2021 at 6:00 p.m. for the Parkside Village Assessment District, Grace Lane Assessment District, and Landscaping and Lighting Assessment District No. 1, within Tract 1769, to consider levying the property assessments.

Documents:
    CC 2021-06-08_08h Annual Engineers Report Intent to Levy Assessments.pdf
     
9.CLOSED SESSION:
 None.
10.OLD BUSINESS:
 10.a.
Consideration Of Responses From The Cities Of Pismo Beach And Grover Beach Regarding The Central Coast Blue Project, Including Consideration Of Approval Of The Expenditure Of Funds For Future Project-Related Costs
Motion and Vote
   Recommended Action: Consider the responses received from the cities of Pismo Beach and Grover Beach to the letter from the Arroyo Grande City Council dated April 16, 2021, regarding the proposed Operating Agreement governing participation in the Central Coast Blue Project, and authorize (1) participation in a joint meeting of the three City Councils of the cities of Arroyo Grande, Grover Beach, and Pismo Beach, (2) participation in the mediated discussions with two Councilmembers and City staff, and (3) authorize the payment of up to 50% of the going-forward pre-construction costs of the Project, up to the amount included in the City’s adopted Fiscal Year 2020-21 Budget and proposed in the Fiscal Years 2021-23 Budget from the Water Availability Fund.

Documents:
    CC 2021-06-08_10a Central Coast Blue Project_Approval of Expenditure of Funds.pdf
11.NEW BUSINESS:
 11.a.
Discussion, Consideration And Approval Of Fiscal Years 2021-23 Biennial Operating Budget, 5-Year Capital Improvement Program Budget, And Adoption Of A Resolution Establishing A Salary Range For Six New Positions And Approving The Updated Citywide Combined Salary Schedule
Motion and Vote
Motion and Vote
   Recommended Action: Discuss, consider and adopt a Resolution approving the FY 2021-23 Biennial Budget, a Resolution approving the 5-Year Capital Improvement Program Budget, and a Resolution establishing a salary range for a Full-Time Neighborhood Services Technician; Deputy City Clerk/Communications Coordinator; Streets Maintenance Supervisor; Parks, Tree & Landscape Supervisor; Utilities/Water & Sewer System Supervisor; and Soto Sports Complex Maintenance & Coordination Supervisor and approving the Updated Citywide Combined Salary Schedule.

Documents:
    CC 2021-06-08_11a Approval of Biennial Operating Budget FY 2021_23.pdf
 11.b.
Consideration Of Resuming In-Person City Council Meetings, Including Consideration Of A Hybrid Meeting Solution And Appropriation Of Public, Education, And Governmental Access Channels Funds To Fund The Project
Motion and Vote
   

Recommended Action: Consider resuming in-person meetings on July 27, 2021, following the lifting of certain State COVID-19 restrictions on gatherings and capacity and distancing limitations currently anticipated to occur on June 15, 2021, and select hybrid meeting solution Option 2.

Documents:

    CC 2021-06-08_11b Resuming In Person Council Meetings and Appropriation of PEG Funds.pdf
 11.c.
Consideration Of Participation In Visit SLO CAL Oceano Dunes Economic Impact Assessment
Motion and Vote
   Recommended Action: Consider participating in the Oceano Dunes Economic Impact Assessment proposed by Visit SLO CAL, in partnership with the South County Chambers of Commerce, and supported by the City of Grover Beach and the County of San Luis Obispo.

Documents:
    CC 2021-06-08_11c Participation in Visit SLO Cal Oceano Dunes_Economic Impact Assessment.pdf
     
12. COUNCIL COMMUNICATIONS:
  Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member.
    
13.CLOSED SESSION:
 None  
14.ADJOURNMENT
    
  
All Staff reports of other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org. If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our Notify Me feature.
City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.